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How can I limit the approvers field in a team-managed JSM project?

Cat Lewis
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July 13, 2026

We have a request form that requires an approver, but the correct approver is dependent on the state the request is coming from. Ideally, the requester would be able to select the correct approver for their state from a dropdown list that contains only the people authorized to approve the request. The built-in approver field that is generated when adding an approval step to the request type workflow allows the user to select from any user associated with the space.

I attempted to follow the instructions in the forum post linked here to add a custom user picker field with a filter, but I am unable to select that field (named Chromebook Request Approver) as the Approver field in the workflow editor.

2026-07-13 16_04_26-Clipboard.png

I suspect this is due to the fact that our service space is team-managed, not company-managed. Is there any way to accomplish this in a team-managed space?

I am open to creating an automation with an if-else if that's what it takes, but I haven't found an easy way to apply conditional logic to the approver field either.

2 answers

1 vote
Joseph Chung Yin
Community Champion
July 13, 2026

@Cat Lewis 

Welcome to the community.  In our env, we don't allow Team Managed projects to be created and used anymore.  

I don't believe it can be done in a Team Managed JSM project setup.  Let me do some more research and get back to you.

In the meantime, you can also contact Atlassian Supports Team (https://support.atlassian.com) for their assistance too.

Stay tuned.

Best, Joseph

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