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Customer portal - status filter by external status name?

Jane Nguyen
June 3, 2026

We use internal and external workflow names. Currently the status filter has two options:

1. open / closed

2. internal workflow status names

Is there a setting to change status filter in customer portal to use external workflow status names?

Any suggested Marketplace apps that gives us more control of status filter?

1 answer

0 votes
Trudy Claspill
Community Champion
June 3, 2026

Hello  

Are you wanting to remove the options for Open Requests and Closed Requests?

I found an option to show only the Open/Closed options or to show All Statuses, but no option that would remove the Open/Closed options.:

Screenshot 2026-06-03 at 3.33.42 PM.png

 

Are you wanting to show only the external workflow status names in the customer portal? Or both internal and external?

I found information that says the customer should see only the status names defined as part of the various Request Types under Workflow Statuses / Status names to show customer. It appears that this would need to be done for each Request Type in the project.

Screenshot 2026-06-03 at 3.35.18 PM.png

Gemini was telling me that there are still some cases where internal statuses might be shown, but I would start with making sure all request types have the above mappings completed.

 

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