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Adding attached images to child tickets that are created, from a action on a form

Jasmine Simpson
August 28, 2026

Hi all, 

 

I have configured a form in Jira Service Management that is accessible through the customer portal. When the form is submitted, any questions answered "No" automatically create a child ticket.

We would now like to include file attachments as part of this process. The automation is already configured so that comments entered against the "No" responses are copied to the child ticket successfully. However, I have been unable to get attachments uploaded via the form to carry across to the child ticket.

I have tried using the form smart value below, but it only returns the HTML/reference rather than the actual image or attachment:

{{forms.last.Q1-image}}

Has anyone successfully copied attachments from a JSM Form to a child issue via automation, or can advise on the correct smart value or approach to use? Any help would be greatly appreciated.

 

Thank you in advance

3 answers

1 accepted

1 vote
Answer accepted
Sami Shaik
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September 1, 2026

Hello @Jasmine Simpson , the smart value is behaving as designed, which is the frustrating part: {{forms.last.Q1-image}} gives you the form's rendered answer for that question, and for an attachment question that answer is a reference to the file, not the file. The file itself is stored on the parent work item's Attachment field the moment the form is submitted. So the copy has to come from the work item, not from the form.

The fix, inside your existing rule: in the Create work item action that makes the child, choose fields to set, add the Attachment field, and select Copy attachments from Trigger work item. The same option exists on Edit work item if you would rather create first and copy in a second step. Reference: https://support.atlassian.com/cloud-automation/docs/jira-automation-actions/ (search the page for "copy attachments").

Two things to know before you switch it on:

  1. It copies all of the trigger's attachments, not only the ones from the form question. If the parent carries other files, the child gets those too. There is no native "copy just this form field's file" option, so if you need selectivity, the practical pattern is copy all, then remove by filename pattern in a follow-up action.
  2. Copying happens at the moment the rule runs. Files added to the parent later do not follow. If that matters, a second rule on the parent with the Attachment field copied to the child covers it, with the usual "allow other rule actions to trigger this rule" box ticked.

@Arham Blake is right that it feels like it should be automatic, and @Alan Bruce storage point is real: every copy is a duplicate blob against your plan's storage. For most service teams the copy is still the right call, because the child is what the resolver actually opens.

Jasmine Simpson
September 1, 2026

Hi Sami, 

Perfect, thank you. That solution works well enough :)

Appreciate your help.

1 vote
Arham Blake
August 28, 2026

This would be a really useful workflow improvement. If a form submission includes attachments, it makes sense for those files to automatically carry over when an action creates a child ticket. Having to manually locate and reattach the same images defeats much of the purpose of automating the ticket creation process.

Ideally, the child ticket would inherit all relevant attachments from the original ticket while maintaining the correct file permissions and references. It would also be helpful if this could be configured as part of the action rather than requiring a separate automation or workaround.

Hopefully this can be added as a native option, since it would make workflows involving screenshots, photos, and other supporting documents much cleaner. For a quick break while working through workflow ideas, adoptmevalues.de is also worth checking out.

0 votes
Alan Bruce
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August 28, 2026

I can see both sides of this. The size of the image being copied to multiple tickets could use up significant space. Seems like with Automation or AI that the attachment could be moved to a share and the link shared? Maybe with Power Automate or something similar?

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