Recap - Are you smarter than a Jira Admin? | June 2024

[#1]

Hello everyone..
Thank you for the massive support to the first ever #AYSTAJA event.
Being the first event of its kind, we had technical issues but we now know how to learn from them and come back better! 
Thank you for the 100+ viewers & 60+ players.

Massive shoutout to everyone who participated and congratulations to the following people for making it to the top 10 list.

1. TrudyC

2. PauloRamalho

3. Jovin Jovinsson

4. Stefan Draber

5. Rebekka Heilmann

6. Inayat Nahvi 

7. Chris Rogers

8. Jacob Vires

9. Funk Master Flex

10. Suze

Requesting all winners to please comment from your "real" profile or link the same in the comment so that we can get you this awesome badge and your 100% free certification vouchers.
Top 3, post you have confirmed your account, I will reach out to you for your gift cards as well. 

Congratulations folks!
See you on the next one on 26th July.

 

Also, please find below the questions from the event for you to test and practice. 

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Question: What is a Jira workflow?
A) Set of rules that automatically update issue status.
B) The path an issue takes from creation to completion.
C) A feature to track resolution time.
D) A process for tracking team attendance.

Correct Answer: B

Reasoning:
A. Incorrect. Jira automation provides rules that can automatically update issue status and perform other changes.
B. Correct. A workflow in Jira represents the process an issue follows from creation to completion. It defines the different stages and transitions an issue can go through.
C. Incorrect. Resolution time is a separate Jira feature.
D. Incorrect. Workflow does not track attendance.

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Question: What is the benefit of Jira filters?
A) To change the appearance of the user interface.
B) To review user permissions in a project.
C) To find issues based on specific criteria.
D) To create new projects from a template.

Correct Answer: C

Reasoning:
A. Incorrect. Filters do not change the appearance of the UI.
B. Incorrect. Permission schemes control user permissions not filters.
C. Correct. Search filters are used to find sets of issues based on fields and other specific criteria. For example: “open unassigned bugs due in version 2.0”.
D. Incorrect. Filters are not used to create projects.

---

Question: What is the purpose of a Kanban board?
A) To create project timelines.
B) To display project files.
C) To host virtual meetings.
D) To visualize work in progress.

Correct Answer: D

Reasoning:
A. Incorrect. Timelines can be created by using the roadmap feature.
B. Incorrect. Boards do not display file attachments.
C. Incorrect. While boards can help streamline meetings they do not host meetings.
D. Correct. A Kanban board is used to visualize tasks in progress helping teams manage their work and ensure continuous delivery. It uses configurable columns to represent the different stages of work (via workflow statuses).

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Question: You must hide the Components field and its values in several projects that share all their schemes. How should you do it?
A) Hide the Components field in field configurations.
B) Remove the Components field from all screens.
C) Delete all components in the relevant projects.
D) Remove the global field context for Components.

Correct Answer: A

Reasoning:
A. Correct. Hiding the field in the field configuration is the only way to hide both the field itself and its values. And all the projects share all their schemes hence they share a single field configuration.
B. Incorrect. If you remove Components from screens the field itself will be hidden but field data is still available in search.
C. Incorrect. The Components field itself is visible even if a project does not have any components configured.
D. Incorrect. Components is a system field and does not have a custom field context.

---

Question: In a company-managed project end-users must categorize issues using a field named Colors. They must manage the field options by themselves. Which field must they use?
A) Custom field of type Labels.
B) Custom field of type Select List (multiple choices).
C) Custom field of type Select List (single choice).
D) Labels system field.

Correct Answer: A

Reasoning:
A. Correct. It must be a custom field of type Labels because they need to rename it to “Colorwheel” and manage the available options by themselves.
B. Incorrect. They cannot use a Select List field because that will not allow them to manage the available options by themselves.
C. Incorrect. They cannot use a Select List field because that will not allow them to manage the available options by themselves.
D. Incorrect. They cannot use the Labels system field as they cannot rename the field to “Colorwheel” because it is a default system field.

---

Question: Brandon is no longer receiving several of his filter subscriptions. Identify a possible cause.
A) A group was deleted.
B) A project role was deleted.
C) A global permission was revoked.
D) A notification scheme was modified.

Correct Answer: A

Reasoning:
A. Correct. Groups are used to send filter subscriptions. Deleting a group would result in the subscription no longer being sent.
B. Incorrect. Project roles are not tied to filter subscriptions.
C. Incorrect. While there is a global permission associated with creating subscriptions there is no global permission for receiving them.
D. Incorrect. Project notifications are not associated with filter subscriptions.

---

Question: You should see a custom field when creating issues in two projects that share all their schemes. But you can only see it in one project. Why?
A) Field configurations.
B) Custom field context.
C) Screens.
D) Project permissions.

Correct Answer: B

Reasoning:
A. Incorrect. The projects share all schemes including field configurations, issue types, etc. The field would either be present for both or neither.
B. Correct. The custom field can have a custom field context configured for one project but not the other.
C. Incorrect. The projects share all schemes including screens, issue types, etc. The field would either be present for both or neither.
D. Incorrect. There are no project permissions related to seeing a custom field while creating issues.

---

Question: Scott says that he cannot execute the Approve transition successfully. Instead, he receives an error. Which configuration causes the error?
A) Condition.
B) Validator.
C) Trigger.
D) Custom event.

Correct Answer: B

Reasoning:
A. Incorrect. Since he can actually see the transition then the problem is not a workflow condition.
B. Correct. If he can see the transition but not execute it the error is caused by a validator configured on the workflow transition.
C. Incorrect. Triggers are used by connected development tools so this is not causing the error.
D. Incorrect. Since he cannot execute the transition then no post functions are being triggered. Hence the error cannot be caused by a custom event configured in a post function.

---

Question: Users of two projects work on a single board. However, some users cannot move issues across the board or move issues between the two projects. Why?
A) Board permissions.
B) Project permissions.
C) Global permissions.
D) Security levels.

Correct Answer: B

Reasoning:
A. Incorrect. Users can see the board so they have access to the board filter. And they do not need to be board administrators to transition issues or move issues.
B. Correct. Users need “Transition Issues” project permission to transition issues in the workflow (and to move them across the board columns). They need “Move Issues” in the source and “Create Issues” permission in the target project to move issues across projects.
C. Incorrect. Global permissions are not relevant to transitioning issues or moving them between projects.
D. Incorrect. Security levels would prevent users from seeing the issues, not transitioning or moving them.

---

Question: Users see different options when editing a custom field on different issue types in different projects. Which configuration causes this?
A) Field configuration.
B) Screen.
C) Field context.
D) Workflow conditions.

Correct Answer: C

Reasoning:
A. Incorrect. Field configurations can show or hide the field itself but not individual field values.
B. Incorrect. Screens can show or hide the field itself but not individual field values.
C. Correct. This is the intended purpose of custom field context. Different custom field contexts can have different values (options) specified for different projects or issue types.
D. Incorrect. Workflows do not determine which values in a specific custom field are visible to the user.

---

Question: A project has issue-level security configured with two levels. However, Roy only sees one of them in the field dropdown. Why?
A) He does not have Set Issue Security permission.
B) He does not have Edit Issues permission.
C) He is not in a group or project role.
D) The other level is marked as the default.

Correct Answer: C

Reasoning:
A. Incorrect. Since Roy can select one of the two levels then he already has the "Set Issue Security" project permission.
B. Incorrect. Since Roy can see the dropdown he already has the "Edit Issues" project permission.
C. Correct. It is possible that Roy is not part of a group or project role that grants access to the other level. You must be in the Security Level that you want to choose in the dropdown.
D. Incorrect. Regardless of whether the other level is the default Roy would see that level if he was in it.

---

Question: You want to ensure that all newly created filters and dashboards are visible to everyone in your Jira instance by default. How should you configure this?
A) Create a new dashboard and share it with any logged-in user.
B) Add all newly created filters into new Filter Results gadgets on the System dashboard.
C) Modify "Default user preferences" and change default access to "Public".
D) Grant the "Share dashboards and filters" global permission to "Public".

Correct Answer: C

Reasoning:
A. Incorrect. This will only affect that one particular dashboard, not all newly-created ones.
B. Incorrect. This only affects the System dashboard and some filters may still be private.
C. Correct. This system setting ensures that all newly created filters and dashboards are visible to everyone by default. 
D. Incorrect. Granting the "Share dashboards and filters" global permission to "Public" will only allow all users to share dashboards and filters but doesn’t ensure they are automatically shared with everyone upon creation.

---

Question: 

Ana wants to assign an issue to Bob. She can see that Bob is the issue Reporter, but she cannot find him when trying to select him as the Assignee. Why?

A) Ana does not have "Assign Issues" permission.
B) Bob does not have "Assign Issues" permission.
C) Bob is not a member of the issue's security level.
D) Bob's user access was suspended.

Correct Answer: D

Reasoning:

A. Incorrect. Ana is able to edit the Assignee field so she already has "Assign Issues" project permission.
B. Incorrect. Bob needs "Assignable User" project permission, not "Assign Issues" project permission.
C. Incorrect. Bob does not have to be a member of an applied security level to be the assignee for an issue.
D. Correct. You cannot assign issues to suspended users.

---

Question :
You renamed an issue type from “Mobile” to “Request”. What may error as a result of this change?

A) mapping of issue types to workflows
B) mapping of issue types to field configurations
C) issue type schemes
D) saved filters

Correct Answer: D

Reasoning:

A. Incorrect. The issue type will be renamed automatically wherever it is mapped to workflows in a workflow scheme. So it will not error.
B. Incorrect. The issue type will be renamed automatically wherever it is mapped to field configurations in a field configuration scheme. So it will not error.
C. Incorrect. The issue type will be renamed automatically in all issue type schemes. So it will not error.
D. Correct. Saved filters that reference the old issue type name will error and therefore might need to be updated to the new issue type name.

---

Question:
Which configuration ensures that the "Created vs. Resolved Issues" Report shows the correct counts of created and resolved issues?

A) The workflow includes the Closed status.
B) The workflow includes the Resolved status.
C) The project board includes the Resolved column.
D) The Resolution field is set correctly in the workflow.

Correct Answer: D

Reasoning

A. Incorrect. The status name itself (regardless of what it is) does not ensure that the Resolution field is being set correctly.
B. Incorrect. Same as above.
C. Incorrect. Column names do not ensure that the Resolution is being set correctly.
D. Correct. Issues are considered “resolved” when the Resolution field set correcty in the workflow - either automatically via post function or manually via transition screen. When set correctly at the right status, the resolved count will be correct. The created count will always be correct based on the created date. 

[Robert Wen_Cprime_]

Congratulations to all the winners!  It was an honor to be the co-host for this fantastic episode!

[Jovin]

Hey @Sajit Nair _Trundl_ / @Robert Wen_Cprime_ 

Thanks for hosting the awesome session - here's my real profile. Looking forward to the next round... Confluence is definitely my weak spot!

[Trudy Claspill]

Thank you so much for the work you did to put this together @Sajit Nair _Trundl_ and @Robert Wen_Cprime_ . It was so much fun!

I really enjoyed the alternate answers that were being posted in the chat, too!

Congratulation to all the winners and participants.

[Andy Gladstone]

Wow. I feel like I am playing again. Just not losing so badly this time around since I learned so much during the session! Thanks for this summary post @Sajit Nair _Trundl_ and congratulations to all of the winners and participants!

[Chris Rogers]

Thanks @Sajit Nair _Trundl_ and @Robert Wen_Cprime_ for putting this on.  It was a lot fun; looking forward to the next one! 

[Holly Scott]

The questions in the Managing Jira Projects for Cloud course and exam leave much to be desired. They're posed terribly, I'm trying my best to decipher what is being asked, what I'm supposed to assume to be a fact of the circumstances, etc. I just spent $250 and got nothing out of it. I passed the Security+ test on my first attempt, but couldn't pass this test.

[Shawn Doyle - ReleaseTEAM]

Was a blast

[suze_treacy]

Such an awesome event, thank you @Sajit Nair _Trundl_ & @Robert Wen_Cprime_ !! Excited for the next one!

[Sajit Nair _Trundl_]

Thank you everyone.
I will be reaching out to the winners early next week. Just waiting for everyone in top10.

Hi Holly, Apologies but this might not be the best place to get a response on the certification related feedback. :)
I'll try to pass on the message to the team but you might want to create a separate post/article altogether in the same Training/Certification group to get response from the respective team members.

[Joanna Thurmann]

@Holly Scott Yes, please open up a ticket and let us know your exam feedback and any other specifics. You can also comment on particular questions during an actual exam, and we review those.

[Stefan Draber]

Hi @Sajit Nair _Trundl_ 

many thanks for this great event, it was a really fun challenge to end the week :)

Thanks in advance for the certification voucher!

Looking forward to the Confluence quiz on July 26th.

[briggity-wells]

Congratulations to the winners. I missed this one. I'll review the questions for sure.

[Chris Rogers]

Some constructive feedback:

1) The time to read each question (10 seconds, I think), felt a bit short.

2) For the one question that we had to re-do (I don't recall which one specifically), it may have been better to discard the question and have a backup question ready for those cases rather than a "freebie"

All in all, it was a fantastic event and looking forward to the next one!

[Chris Rogers]

@Sajit Nair _Trundl_ and @Robert Wen_Cprime_ - I don't believe I received this voucher for the June "Are you smarter than a Jira Admin?".  Was it sent and I missed it? 

Thanks!

[Sajit Nair _Trundl_]

@Chris Rogers  - shared the same on LI. Cheers!