JSB HR project - managers doesn't show in people picket list.

[Theis Joergensen]

Hi Community, 

I have encountered a strange issue. 

I have created a JSM HR project and i am using a customised version of the onboarding request type. 

I have created a people picker field called "manager", where i have added enable filtering and set a specific role who should be displayed. 

On the project i have added 6 users and given them the "engineering manager role". 

Unfortunately they dont show in the list (Also not if i start typing their names) 

Fun fact:

Having above setup, there are two way to make the managers show in the list.

1. Give them project administrator role in addition to engineering manager role. 

2. Enabling "anyone allowed on the customer access setting"

2nd option however, is not optimal as the project is then visible to all other customers using the customer portal - even though they only are added as customers in other projects. 

[Kristján Geir Mathiesen · Accepted solution]

Hello @Theis Joergensen 

Have you also added theese approvers to the "Service Desk Customer" role?

HTH,
KGM

[Theis Joergensen]

@Kristján Geir Mathiesen 

Thanks for your feedback.

No, i haven't added them. Is it necessary when i specifically filtered by the engineering manager role? 

Best regards

Theis

[Kristján Geir Mathiesen]

Hi again @Theis Joergensen 

The approvers will have to have the same permission to the JSM project as the "Customers". Try that and let us know.

HTH,
KGM

[Theis Joergensen]

@Kristján Geir Mathiesen Thanks, it works. However, I am not sure i understand the logic here. 

Is there a place i can read more about this? In my case the managers are not working on the ticket, in fact they would not even need permission to the project. Everything is handled by HR so i "just" need to show a list of names which are relevant for HR.

[Kristján Geir Mathiesen]

Well, as far as I understand the logic, in order for the approvers to approve a ticket, they have to have permission to see it. Therefore, they have to be provided the same permission as the "Customers" (I keep writing Customers in brackets because internal employees can also be treated as JSM Customers). If one has not access to browse the project, then one cannot approve or do anything on it's tickets.

Best, KGM

[Theis Joergensen]

@Kristján Geir Mathiesen In that scenario it makes sense. But they are not approving anything. It just a name, could as well have been a plain text field. Reason for me to use this, is to ensure an actual manager is selected. 

If i deselect filtering again, i can select between everyone in our organisation, also people without a role in this project. 

I dont know why this changes by enabling filtering. 

[Kristján Geir Mathiesen]

Oh sorry for my misunderstanding, @Theis Joergensen  Regardless though, they will still need browse permission to the project in order to be selected/selectable into a user field. I believe the JSM permission scheme runs that deep.

If you are satisfied with this solution, please go ahead and click on the "Accept answer". 

Thanks, KGM