How to manage multiple projects in a single board under new JIRA design

[Kyle Brownell]

I have 4 projects that I am putting on one scrum board.  They all have the simplified workflow (to do, in progress, done) but I want to add an additional column/status of 'pending'.  

[Antoine Berry · Accepted solution]

Hi @Kyle Brownell ,

First you need to add the status to the workflow. Then add a column on your board (in its configuration) and map the new status to the new column. 

You need to be board administrator and have workflow editing rights.

Antoine

[Kyle Brownell]

I currently have a simplified workflow for all 4 projects.  I am not sure how to change that and it seems that that is what might be causing my issue.  Any recommendations?

[Antoine Berry]

If you want to use the same workflow for the 4 projects, you can use a single workflow scheme (in which you mapped your workflow). If you update the workflow it will affect the 4 projects. You will then be able to map the new status in your board configuration.

[Kyle Brownell]

THANKS!  This works

[John Funk]

Hi Kyle - Welcome to the Atlassian Community!

Is this a classic project(s) or a Next Gen project(s)?

If it is a classic project(s), I would suggest going ahead and creating a new custom workflow and workflow scheme. You can copy one of the existing simplified workflows and work from there. 

Then create a new workflow scheme and attach it to the new workflow. 

Then link each of the four projects to the new common workflow scheme. 

[Sudarshan Babu Seggari]

Create Kanban board and select multiple projects. 

Customize the created board according to your requirements using Columns, Swim lanes etc.,

[John Funk]

Hi Sudarshan - Welcome to the Atlassian Community!

It is usually better to create a new question than to add a question to an existing post. That way more people will see it. 

Having said that, you can do what you would like to do by creating a filter for the board that uses multiple projects. It would look like:

Project in (ABC, DEF, 123) 

Be sure to map all statuses used by all projects in your filter to the board.