How to limit TODO items on a kanban board

Hello! We are a team working on different projects and different versions at the same time. Release cycles can be as short as few days or as long as few months depending on particular project and item. We use Kanban board to plan and visualize our workload. However we have a problem - there are too many todo items on the board. Every assigned item which has not yet started becomes a todo item and for some items we would like to assign well in advance (even if assignment can change later). We have no way to pick items from backlog to put them onto the board so the whole backlog with assigned release versions appears on the board.

Without actually having any "sprints" we would like to identify a number of items to be displayed as a set of next "todo" items. How can we do this efficiently? We are considering labels like "TeamName ToDo 1st half of may 2015", "TeamName ToDo 2nd half of may 2015" and updating the filter on a kanban board every 2 weeks. Are there any better options? How do most of Kanban users limit their "TODO" section?

2 answers

1 vote

You've sketched out one way that people do it - a board filter which says "show me issues in status new with field = x, and all issues in other status"

Another option is the workflow change - you have a distinct "new" and "to do" status - don't put "new" in the to-do column, people have to accept new items into the backlog by moving them into "to do" status.

However you do it though, you are committing to a process that means you need to do a manual "triage" of items to make sure they are flagged for appearing in the todo list somehow.

Triage is good. If you want some extra filtering, I have an additional suggestion.

If you maintain Due Dates for your issues, you could set up a quick filter (or set up a swimlane, it's up to you) that shows you only issues that need to be done in the next 2 weeks or so. No need to constantly update filters either if you do it like this: 

status = "To Do" AND duedate <= 14d

 

 

Suggest an answer

Log in or Join to answer
Community showcase
Sarah Schuster
Posted Jan 29, 2018 in Jira

What are common themes you've seen across successful & failed Jira Software implementations?

Hey everyone! My name is Sarah Schuster, and I'm a Customer Success Manager in Atlassian specializing in Jira Software Cloud. Over the next few weeks I will be posting discussion topics (8 total) to ...

3,323 views 14 20
Join discussion

Atlassian User Groups

Connect with like-minded Atlassian users at free events near you!

Find a group

Connect with like-minded Atlassian users at free events near you!

Find my local user group

Unfortunately there are no AUG chapters near you at the moment.

Start an AUG

You're one step closer to meeting fellow Atlassian users at your local meet up. Learn more about AUGs

Groups near you
Atlassian Team Tour

Join us on the Team Tour

We're bringing product updates and pro tips on teamwork to ten cities around the world.

Save your spot