I am stuck with a requirement for my JIRA Service Desk Cloud env.
The scenario is that I need to disable the option to sign up the customers from customer portal.
I went to Site Administration> User Management > Sign Up Options, did not check the option to "turn on self-sign on" (that means system should not allow users to sign up).
But when i go to customer portal, it still has the option to sign in and sign up.
also, I need to have email request enabled. It's ok when the user that sends emails account is auto created!
Thanks in Advance!
Thanks for that!
I did that, Under Application> JIRA Service Desk> Configuration> Can project administrators enable public signup for their service desks? > No. This took off the option to sign up from customer portal. But
Then email request fro users that are not added as customers dosent exist's.
Any idea how to achieve these 2 scenarios?
As the title states - how do you disable the customer signup email but still allow customers to send emails into project and create tickets?
All answers above do not answer question.
You must have the "allow anyone can email requests" turned on for any emails to come through. When this is turned on, new customers who email in, STILL receive the sign up option in which WE do not want. How can you turn off the sign up option but retain the "anyone can email".
In short, all we want is the ability to email requests into projects and not have anyone signup for portal access.
Mike, sorry if my answer was misplaced. Pushing aside Halby's detailed request and focusing on your last sentence above, maybe this is what you are looking for?
If so I suggest watching/voting.
If you want customers to be able to create a ticket in their name then they need an account (obvious statement). So either the Admin/Agent creates the account before any ticket can be opened by the user via email/portal or the account is created when the first ticket comes in via email. In the later case, as it works today an auto-email is sent back to customer to finalize their account, which they could ignore but realize that isn't ideal. If you don't need to have the ticket associated w/ the customer you could consider anonymous creation - https://confluence.atlassian.com/jira064/allowing-users-to-create-issues-anonymously-720415941.html
This is a rather old thread. The only reason I saw your post is because I had posted on the thread originally and the Community forum adds anyone that posts on a thread as a watcher.
That said, can you elaborate on your frustration so that, if possible, I can respond/assist. It might also be best to raise a new question for the Community but unsure if that is what I would advise until I understand the question.
One last think, in case it is not understood, I do not work for Atlassian. Rather I am a user like yourself. I just try to help others out here. Let me know if I can help you out!
Man, this is so frustrating.
I am facing the same issue and I will have to disrupt the way that 15 teams work due to this LACK of feature.
After implementing over than 15 Jira service desk projects, the company decided that internal forms should not be available to outsiders.
Teams like the People Team, Finance, Property Operations, Training team, so on and so forth all use the portal to receive internal requests but as well to manage emails coming from external users.
HOW DO WE SOLVE THAT?
I have tried everything, even tried the voting and watching a bunch of feature requests and guess what didn't help at all we still with the issue.
Now we have to tell all the 15 teams that there is no way to display the forms only for logged in users but still allow them to receive requests via email from external users.
Now the teams will have to monitor Jira and the inbox? This fix should not be depending on votes and this does seem to be a not hard fix.
I know that what I am doing here might be just losing my time during my holidays because all you guys do is ask for votes.
We are really trying to make Jira Service Desk the one place to go, but you guys are just making our life a little harder.
Maybe we were the ones that got things wrong and are trying to use Jira Service Desk to the wrong purpose, if that is the case please disregard this message.
hi Joao, me again. :-)
So I'm trying to understand your situation to see if there is a solution. Are you saying that your requirements have changed in this manner...
I may not have that right but assuming I do or it is close here are some initial thoughts:
Anyway, just some initial thoughts. Let me know your thoughts and how i might help further.
Thanks for the reply, I will try to elaborate to make it clear.
Lets take the People team as an example.
People team has lots of forms and some forms expose employees names(because we use user picker), expose the existing teams inside our company (as we have a drop-down for the employee to select their team) and kind of expose our internal processes.
As you can see, it is not secure to have all this information available to any user on the internet, as we know there are people out there that can use some information to do malicious things.
People Team needs to handle internal an external requests ad we are using Jira Service Desk as a single tool for them to handle both cases. This week we were told that we will have to make the forms only available to internal users.
The only way that I know that we can make the forms only available to internal users is by making the projects private and adding the customers to the project, correct?
If I make the People team portal private how formers employees will send an email from their private email address and the email will become a ticket?
In the end of the day what I need is a way to limit access to the Help Center (all the projects and their forms) to only internal users but make the projects capable of receive email requests from any users.
If you have a solution for this, will save us tons of headache.
That is the workaround that I am thinking of implementing.
Although this will require the team to manage two projects, correct?
We can agree that this is not ideal, having requests coming into two places will require the teams to monitor two places.
Ideally, if I used the Service Desk configuration below, it should allow me to make the projects available for the people I wanted but still receives ticket via email. The way you guys have it set up this configuration is not allowing teams to receive tickets from external users because this is booking even the portal only account creation.
Can customers create their own accounts?
No, only my team can create accounts
Can customers access and send requests from the help center without logging in?
@Halby V - did you figure this out? Hopefully so...
If not, go to "Jira Service Desk configuration" (add /secure/admin/SDConfiguration.jspa after your Jira URL), then change "Can customers create their own accounts?" to "No, only my team can create accounts".
To turn on email requests for a service desk project, go to that project's project settings, then click "Email requests" and follow the instructions there.
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