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Multiple Approvers from different user picker fields

When creating a ticket I need to have approvers from different departments.  I have a user picker for each department.  How do I structure my workflow so that the approvers in each department are asked to approve simultaneously.  Can I merge the selection from each user picker into a custom field and then use this custom field for the approval?

2 answers

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2 votes
Answer accepted
Tansu Akdeniz Community Leader Aug 15, 2022

Hi @Sarah McConnell 

Welcome to the community.

As you suggested, you can create a new multi-user custom field (Ex; Department Leads) and set the approvers in this field. Then configure the field that all approvers should approve to progress next step.

*Btw, you don't have to create a new field, you can also use default Approvers field. 

as I create the ticket I would like to say that for this ticket person x from the security department should be the approver.  Person y from another department should be the operations approver etc.  So I want to present a drop down with the security team and another with the operations team and allow the person raising the ticket to say who from each team should be involved.  Then I would like a custom field that is set to the values from each of the seperate department fields and use this as the field that I say all of these people must approve to proceed to the next step. 

I hope that makes sense - the issue I'm having is how to get the information from each of the user pickers for each department and copy them into my new field?

I could be missing something really simple here - I'm not terribly familiar with service management!

Tansu Akdeniz Community Leader Aug 16, 2022

Ahh got it. You have different approvers in different fields and would like to merge them. So, you can create an automation and add these values to approvers. Then, use this approvers field in approval mechanism in workflow. Sample rule;

Ekran Resmi 2022-08-16 21.32.57.png

Thank you!  This is perfect, I've got it working now :)

Tansu Akdeniz Community Leader Aug 17, 2022

You are welcome !!

0 votes

Hi, @Sarah McConnell !

To set a multi-level approval workflow try out Business Process Manager. My team has developed this plug-in to simplify business processes in Jira.

ae2ad022-6851-4df7-97f1-be5938b538f7.gif

To achieve your goal with a custom field, use Conditional step

If you need some help to build approval workflow, you`re welcome to set a demo call with our product maanger

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