Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in
Deleted user
0 / 0 points
Next:
badges earned

Your Points Tracker
Challenges
Leaderboard
  • Global
  • Feed

Badge for your thoughts?

You're enrolled in our new beta rewards program. Join our group to get the inside scoop and share your feedback.

Join group
Recognition
Give the gift of kudos
You have 0 kudos available to give
Who do you want to recognize?
Why do you want to recognize them?
Kudos
Great job appreciating your peers!
Check back soon to give more kudos.

Past Kudos Given
No kudos given
You haven't given any kudos yet. Share the love above and you'll see it here.

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Customer replies to service desk notifications no longer create comments on the request

Our JSD on cloud used to add customer replies to notifications as comments to the request. However this stopped working with no obvious reason.

Is anyone experiencing the same issue?

3 answers

@Ufuk Fakioglu  

Did you change anything related to the Incoming Mail Servers 
Screen Shot 2021-05-17 at 10.13.59 PM.png

Sorry I meant to reply but it looks like I created an answer below :) 

Thank you very much for your response @Mohamed Adel 

Actually I did not change anything related to Incoming Mail Servers and here is how it looks at the moment:

image.png

Does anything look suspicious?

Many thanks,

Ufuk

You are welcome @Ufuk Fakioglu  

are you sure then that you are replying from the same email and the reply doesn't create new request ? 

Yes, I make sure I reply from the same email and no, no new requests are created. Actually I started investigating after I noticed that no comments were created although a customer replied to notifications.

🙁

The only problem i can see and make no sense that you have 2 incoming email server . other than that i see no problem 

Thanks a lot @Mohamed Adel Yes that made me suspicious too. I will raise this with Atlassian Support.

 

I also noticed the senderEmail in the mail handler - I don't know what this field does but can it be restricting senders except this email?

Hi @Ufuk Fakioglu ,

senderEmail is the email that atlassian use to send emails to your site users . i don't think it has any problem in your case as this is a default setting. 

Thank you very much @Mohamed Adel 

I think I was able to narrow down (actually, back to the title of the post): As a company user, I can comment on issues via email. However, when a service desk customer replies, their emails do not turn into comments.

So email handling seems to work but for internal users only and not customers.

This used to work.

I checked the permissions and could not see anything wrong - customers have the permission to comment on issues. Also, as I said, this used to work.

Any clues?

@Ufuk Fakiogluinteresting to reach this stage

 

are you sure your customer has comment permission in the relevant permission scheme comment.PNG

are you sure these customer account verified (they can login to portal) and are service project customer ?

Yes :( 

I also signed up on the portal using my personal email. Created a request and replied to the notification. But no comment was created. I tested many different scenarios.

0 votes
Daniel Ebers Community Leader May 23, 2021

Hi @Ufuk Fakioglu

from your screenshot it looks like the Jira "Core" mailhandler is used - in case you are indeed using a Jira Service Management project there is a different approach using "email channels".

In case I interpreted the screenshots right and you are not yet using "email channels" it would be an idea to use this approach.

In case you want to have a look I will link the documentation:
https://support.atlassian.com/jira-service-management-cloud/docs/receive-requests-from-an-email-address/

Regards,
Daniel

Thank you very much @Daniel Ebers 

Please note I don't want to use email to receive customer service desk requests. Therefore I don't use email as a channel for service desk projects.

I only want the basic Jira functionality, whereby an email sent to jira@pyksys.atlassian.net gets added as a comment to a Jira issue, whether Service Desk or Core or Software, if there is an issue key in the subject line.

This actually used to work until very recently. But stopped working for Service Desk projects for some reason. It still works for Core or Software projects.

Daniel Ebers Community Leader May 24, 2021

You could try to remove the existing mail handler (noting down the settings) and insert it again. However, the email channel can do for you exactly what you requested - but I also see your point when you say it worked in a proper way in the past.

Suggest an answer

Log in or Sign up to answer
DEPLOYMENT TYPE
CLOUD
PRODUCT PLAN
FREE
PERMISSIONS LEVEL
Site Admin
TAGS
Community showcase
Published in Jira Service Management

JSM June Challenge #2: Share how your business teams became ITSM rockstars

For JSM June Challenge #2, share how your non-technical teams like HR, legal, marketing, finance, and beyond started using Jira Service Management! Tell us: Did they ask to start using it or...

314 views 9 7
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you