Automations Vs Workflow Post functions

[Anthony R]

My question is do Workflow post functions count as an "Automation".

My organisation is trying to find ways to reduce the number of automations we have and I'm thinking post functions might be an alternative.

E.g. One project team has an automation that copies the reporters email address to another field (for external reporting purposes) last month that automation ran more than 2000 times.

We're currently on a Standard plan so there has to be a better or more efficient way to do these things without biting into our automation quota limit.

[Hana Kučerová · Accepted solution]

Hi @Anthony R ,

no, workflow post functions don't count as an automation usage, see here:

https://support.atlassian.com/cloud-automation/docs/how-is-my-usage-calculated/

[Sam Nadarajan · Accepted solution]

Hello @Anthony R 

Workflow Post functions do not count as automation rule executions.

If you're looking to avoid hitting execution limits, there's marketplace applications available (JMWE, JSU Automation suite, etc).

More importantly, do you have multiple automation rules in the same project with the same trigger that do different things (i.e. 2 different automation rules that trigger when an issue is created but do 2 different things)? If so, maybe there's some opportunities to consolidate there and make automation rules more efficient!

[Anthony R]

Thanks Sam,

Yes I'm currently looking at consolidating automations where possible I'm just looking for alternatives where practical.

We're also looking at the possible ROI of upgrading to premium but those discussions will take longer to progress.

[Amelie Winkler _Appfire_]

Hi @Anthony R, as Sam and Hana mentioned, post functions don't count towards your executions. And if you want to circumvent the limits you could consider third-party apps (since they don't have limits).

If you need additional suggestions on how to optimize your existing automations, check out his blog post, which provides concrete suggestions on consolidating rules, adjusting rule frequency, etc. 

Additionally, there are a few similar community threads, like this one, that could be helpful to you!