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Assets for Contract management

Ubaid E January 25, 2024

Hello folks,
I got a customer query:

"We would like to use Assets in JSM for Contract Management. Some of the requirements are:

  • Create an asset/agreement/supplier.
  • Specify which department uses the agreement (IT, HR, Finance, etc.)
  • State which company is part of the agreement (XYZ & Co, ABC & Co., etc.)
  • Upload more than one agreement/document per asset
  • Be able to search for these assets
  • Org no
  • Enter contract owner.
  • Reminders to contract owners when the contract is nearing its "end"
  • Payment terms

Enter dates for e.g.:

  • when the agreement was signed
  • When the contract must be renewed.
  • Upload date

Free text fields that can be searched on e.g.:

  • Subcontractors used by supplier

We also want to be able to control who has access to these agreements.

  • 1-2 admins who have access to all agreements.
  • Users who have limited access only to their own providers/contracts.


I know Atlassian advertise it that Assets can be used for this purpose. It is just that I have never seen some using it for such.

Is there hope?

1 comment

Zoey Wang
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
February 15, 2024

Hi @Ubaid E 

Any reason you think Assets may not suit your customer's requirements?

Ubaid E February 15, 2024

I think it will work since Atlassian says so. They dont show how you can use it for this purpose.
Do you have any examples?


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