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We started to use Asset Managment for Jira to collect all contracts with our customers. Our sales department need some reminders about contracts which will expire soon. We use alert feature for that, but in my opinion it sends alerts to often (evryday). Is it possible to configure those alerts to send reminders once month? I mean list of contracts which will expire in next month. Now it works like that. When some contract will expire in the next 30 days send alert and send it evry day until it will expire. That's annoying.
Maybe it's not possible using alerts, but maybe it's possible other way? For example generating report and sending it using some Jira Automation or something? I'm new in Jira so I don't now if it's possible.
Since we set a "Last renewal notification date", you can run this rule each day. Owner will get notified only when it's been long enough, based on the AQL, until the contract is renewed. You can adjust the AQL with the number of days you need in your particular context.
You can also add logic to
-Notify the procurement team if the remaining number of days is less that 10.
-Create a request for the renewal
Sky's the limit :)
Thanks for quick reply. Can I use AQL language for Asset Managment for Jira? I mean exactly this app https://marketplace.atlassian.com/apps/1222692/asset-management-for-jira?tab=overview&hosting=cloud
I can't see AQL querry anywhere in conditions or branches, so maybe AQL isn't avaliable for this app?
why not use the native assets feature instead of an addon? Is it because you are using Standard or Free licenses?