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How to Share Drafts w/ Other Collaborators in Knowledge Base?

We are currently on the free plan of Confluence, which may be impacting what we are trying to do. 

The problem: I create a Draft in our Knowledge Base. I would like another member of our Confluence to review the article. My coworker does not see any of my Drafts on the Drafts page. The way we've found for them to see my Drafts is if I send them a direct link to my Draft, they request permission to see it, I grant them permission through an email request, and then they have permission to that one Draft. This is not an ideal process. 

Question: Is there some way to give multiple people access to ALL drafts? Is there a setting somewhere to give everyone access or a way to invite people easier? Is this a limit of the free plan? 

I have seen some screenshots where there is a + button next to the user's icon to add people to the draft, but I do not have this + button. Knowledge Base Drafts Pic.png

Any assistance is appreciated. Thank you. 

1 answer

0 votes

Hi @Brandy Bednorz ,

Your screenshot looks like Jira not confluence?



Hello, @Ollie Guan . Thank you for taking a look at my question. 


We're using Confluence as a Knowledge Base which links to our Jira. Admittedly I'm not familiar with Confluence so I assumed that the Knowledge Base was Confluence. Should I ask this question in the Jira community instead?

Ollie Guan Community Leader May 18, 2022

Hi @Brandy Bednorz ,

No, you don't need to move or recreate an issue, it's just that I see the Jira logo in your screenshot, not Confluence, so I have some doubts.

By the way, when you create a new page and haven't published it, you can't share it with any users inside/outside the system through the method in my screenshot?

Hello @Ollie Guan ,

I took a look at inviting guests, but Guests are only available on the Premium plan. We are on the free plan and probably not going to be upgrading at this time. 

Also, my coworker who is supposed to review the drafts is a Collaborator so I am not sure why I would invite them as a guest. I would not want to pay twice for 1 person.

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