Automation to add labels based on text content checkboxes

[Hope Man]

Hi.

Goal:

I want to give devs a fixed list of labels within a table that they can easily apply to the page without them having to remember the exact names of the labels or having to scroll down to the bottom. The naming must be exact because I want the capability of clicking on a label and displaying all items with said label and to filter on it via CQL.

What I tried so far:

At first I was looking for a label or tag macro/ plugin that could be inserted into the text area to provide such a feature i.e. I thought maybe somebody at Atlassian thought of this already, but there seems to be none.

Then I went and tried my hand at Confluence automation, but it seems to be impossible to find these checkbox items if they are not assigned to a person and I also tried to use CQL like this:

But so far no luck.

Has anyone solved such a use case without resorting to marketplace plugins?

[Tessa Tuteleers]

Hi @Hope Man , 

You can use the checking / unchecking of a task itself as a trigger for automation, and then get their body and status (complete or incomplete) as smart values of the task to conditionally add and remove (don't forget that part) labels. 

However, this will not work for tasks that get checked during creation of the page itself, so that might be a blocker for you. 

You could make pre-labeled templates for your devs to use, that way you can create a nice format for each different type of document, and label them automatically upon creation.

Hope this helps, 

Tessa 

[Joerg]

Hey. 

Thanks for the reply and sorry I did not respond. I was out sick unfortunately.

You can use the checking / unchecking of a task itself as a trigger for automation, and then get their body and status (complete or incomplete) as smart values of the task to conditionally add and remove (don't forget that part) labels. 

Are you sure that this works for tasks not assigned to a user?

[Tessa Tuteleers]

Hi @Joerg , 

Hope you are feeling better. 

I just tested it and it does trigger the rule, feel free to play with it and let me know if it doesn't work

[Joerg]

Thanks. Will try when I have time on my hands.

[Bill Sheboy]

Hi @Joerg 

I am following up to learn if the answer from @Tessa Tuteleers solved this question for you. 

If so, please consider marking this one as "answered" to help others reading this thread in the future find solutions faster.  Thanks!

Kind regards,
Bill

[Joerg]

I'm swamped with other topics at the moment. Sorry, @Bill Sheboy .