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New cloud migration template for you 🎁

Ever plan a party, but details get buried in the group chat?

While a few guests misunderstanding the theme as “beach party” instead of “black tie” might make for a good laugh, the stakes are just a little bit higher when it comes to your organization’s cloud migration plans.

Why risk key details getting lost in emails and chats to your colleagues?

Keep everyone in the loop with a simple, well-organized Migration Hub!

Inspired by a real customer, the Migration Hub template below can help you facilitate a smoother migration experience. By linking all internal outreaches* to this central hub, your teams will have the information they need – even after your messages get buried.

*Want to save even more time? We made you a few migration outreach templates so you don't have to start from scratch.

Take a few minutes to customize the Cloud Migration Hub template for yourself.

The template

This template is focused on a Jira Software cloud migration. Depending on the scope and complexity of your migration, you can adapt it to your organization’s needs.

Want to see more templates like this? Share your ideas in the comments below!

Where do your teams typically look for internal information? That’s likely the best place to build your migration hub.

Naturally, we’re partial to Confluence. Follow the instructions below to build a Confluence page – or adapt them to your chosen medium.

  1. Create a new Confluence page in your Server/Data Center instance.
  2. Give your new page a snazzy title. Here are some ideas:
    • Cloud Migration Hub: Jira Software
    • Jira Software Cloud Migration Hub
  3. Copy + paste the template below into your new page.
    • If needed, change the table settings from Fixed Width to Responsive.
  4. Remove any irrelevant sections.
  5. Replace all italicized/bolded text with your own details.
  6. Publish your page. Be sure the right teams have access to view it!
  7. Link all your internal outreaches to your new Cloud Migration Hub.
  8. Sit back and appreciate all the repeat questions you just saved yourself.

For tips on crafting a communications plan and more, check out the Cloud Adoption Toolkit.

Start of template


[Company/team] is moving to Jira Software Cloud!

[Give a high-level summary about what you’re doing and why it matters for the people reading. Feel free to tweak the example below.]

We’re migrating our Jira Software instance to the cloud! In addition to a better user experience, you’ll get cloud-only features like dark mode and timeline view.

Throughout our migration journey this page will be your hub for training resources, timeline changes, and other key updates.

High-level timeline

The dates below are approximate and subject to change.

[Fill in approximate dates for the key milestones below. You may want to list the estimated month/quarter, then list specific dates as you get closer. Tip: Type // to use the date picker macro.]

Testing Window: [Date - Date]

Estimated Downtime: [Date - Date]

Go-Live: [Date]

Adjustment Phase: [Date - Date]

Why cloud?

Better user experience

  • Quicker access to new feature releases
  • Streamlined login experience

New features & integrations

[Highlight new features from Jira Software Cloud to get your team excited. We’ve listed a few popular ones below to get you started.]

[Add in any new integrations/plugins you’ll be supporting in cloud.]

Admin productivity

  • Minimal downtime for upgrades / maintenance
  • Easier integration with third-party vendors
  • Reduced admin effort for upgrade testing, custom workflows, and forms

Financial savings

  • Zero infrastructure maintenance
  • No AWS / storage costs
  • Shared cost for Atlassian Access

JSQ Quick Start Guide.png

[Link the image above to this Quick start guide for Jira Software Cloud]

Dive deeper with free courses

Get support 

Reach out

Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel].

Attend Office Hours

[link to calendar invite]

We'll use this time throughout the UAT phase to assist with test-related issues or answer any general questions you may have.

Help with testing

UAT guidelines

For detailed UAT (User Acceptance Testing) instructions, see our [link to testing instructions*].

[*Need some guidance on what to include? Check out our UAT recommendations.]

Report a UAT issue

Submit a ticket via [link] or email the project team at [email] or [Slack/Teams channel].

Learn more

[Include links/attachments to relevant materials like FAQs or more detailed project plans.]


End of template




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A Confluence Cloud Migration Hub Template!

Like Julie Pinto likes this

Neat and simple thank you for this.

Like Julie Pinto likes this
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