Copy form from trigger issue to created sub-task

Marc -Devoteam-

Hi all,

I have a challenge. I have a request type on a portal with a form.

Based on values set in the form there is an automation that creates sub-tasks from the selected options.

These selected options are based on a Jira custom field, also based that multiple options can be set I branched the rule so that based on the options selected a sub-task is created.

This is all working fine.

Here is the challenge, I want to have a copy of the form on each of the sub-task created.

I have tried  to do an issue lookup after the branch, I looked up the sub-tasks created. These I can slo find, but then I made another branch based upon the lookup and using the key of the found sub-tasks and then have an action to copy the form based on the trigger issue.

But the log always comes up with no form to copy, all issues are in the same project.

Any ideas here in the community?

Thanks in advance.

Bill Sheboy

Hi @Marc -Devoteam- 

I am guessing a bit here as I cannot see your entire rule in one image, and...

The problem is likely because you are using two branches in the rule and assuming the first completes before the second one.

Branches which could be on more-than-one-thing are run in parallel and asynchronously, and there is no guarantee of when the branch will complete, up until the last step of the rule.  For your scenario, this means the first branch is still running when you try that Lookup Issue action and when the second branch starts running.

 

A possible workaround for your scenario is to use two rules:

• first rule adds the subtasks
• the second rule...
  • enables the option in the details "Check to allow other rule actions to trigger this rule..."
  • triggered on issue created
  • adds lots of conditions to ensure this is a subtask, and has the other criteria to decide when to proceed
  • copy the form from the parent issue

Kind regards,
Bill