Clarification on deadline visibility, category‑based views, and reporting/export options

[Michael Catterall]

Hi Trello Support,

We’re reviewing Trello’s functionality and would like to clarify what features are available on the Free plan versus the Paid plans in relation to:

1. Deadlines

• What built‑in tools exist for viewing upcoming due dates?
• Do the paid plans offer enhanced deadline visibility?

2. Viewing deadlines by category

We intend to classify tasks using labels or custom fields.

• What filtering or sorting options exist for viewing deadlines by category?
• Are there additional category‑based views or grouping options on the paid plans?

3. Reporting / Exporting

• What options exist to export or report on cards with due dates (CSV, PDF, dashboard views, etc.)?
• Do paid plans offer more advanced reporting or export capabilities?

A simple comparison of how these features differ between the Free and Paid plans would be extremely helpful.

Kind Regards,

Michael

[Mary from Planyway]

Hi @Michael Catterall ,

1. Deadlines

Trello Free

• You can assign due dates to cards.
• Due date badges appear on cards.

This works well for simple deadline tracking within one board.

Trello Paid

In addition to Free features:

• Calendar capabilities
• Timeline view
• Dashboard view 

Paid plans mainly enhance how you visualize deadlines across projects.

2. Viewing Deadlines by Category

If you classify tasks using Labels or Custom Fields:

Trello Free

• You can filter by Labels.
• Basic board filtering..

Trello Paid

• Custom Fields available.
• Advanced filtering (combine labels + members + dates).
• Timeline and Dashboard views (Premium) allow better segmentation.
• Table view (Premium) allows sorting by due date and grouping.

Paid plans improve multi-criteria filtering and visual grouping.

3. Reporting / Exporting

Trello Free

• JSON export only.
• No native CSV export.
• No structured deadline reporting.

Trello Paid

• CSV export.
• Dashboard View with visual reporting.
• More complete export data including custom fields.

Paid plans significantly improve export and reporting capabilities.

How Planyway for Trello Helps

If your focus is deadline visibility, cross-board planning, and structured reporting, Planyway plugin adds capabilities on top of Trello — even if you're on Free.

Here’s how it helps:

1️⃣ Clear Timeline Across Boards

Planyway gives you a timeline (Gantt-style) view where:

• You can see all cards with start and due dates visually.
• Deadlines across multiple boards appear in one place.
• Grouping timeline by team member, boards, lists, and labels.
• It’s easier to spot overlaps and workload conflicts.

2️⃣ Calendar View with Better Context (supported in Free version)

Unlike Trello’s basic calendar:

• You can filter by labels, members, boards.
• You can combine filters (e.g., “Marketing + Due this month + Assigned to John”).
• Supports monthly, weekly, and daily views.
• You can visually group and color-code for clarity.

3️⃣ Workload & Capacity View

If deadlines are connected to resource planning:

• You can see who is overloaded.
• Set capacity per team member.
• Compare planned vs actual workload.

4️⃣ Reporting & Export

With Planyway you can:

• Export to Excel or CSV, PDF too.
• Filter before exporting (by date range, labels, members, boards).
• Build time tracking reports (if using time tracking).