Update a custom field when i detect a specific text from summary

[Steven Dahdah]

Hey All,

Can you let me know how I can create an automation rule to extract a specific number from a summary?

For example, I have the summary below:

Car ID 1525 has an issue in location 100.

I want to extract 1525 and place it in a custom field.

Also, I would like to extract the text "Car" to save in another custom field.

Is this can be done?

[Alex Koxaras -Relational-]

Hi @Steven Dahdah and welcome to the community,

You can achieve what you want by using smart values, especially the "substring: smart value.

• substring(int start)
• substring(int start, int end)
• substringAfter( String separator)
• substringAfterLast(String separator)
• substringBefore(String separator)
• substringBeforeLast(String separator)
• substringBetween(String open, String close)

However, prior of doing this, you have to make sure that all tickets are raised with a specific structural format e.g. the following subject "Car ID 1525 has an issue in location 100" should always be in the format of:

text_you_want_to_extract ID number_you_want_to_extract rest_of_the_subject

It would be easier if you had certain special and unique characters which would identified the selected words you want to extract, e.g.:

| Car | ID ^1525^ has an issue in location 100

Then you could use the {{substringBetween("|","|")}} to get the first value and  {{substringBetween("^","^")}} to get the next value.

After doing that you simply add an "Edit" component and insert the above smart values as field values.