Equipment list

[Thodoris Kaltsos]

Hello everyone,

I work as maintenance manager in dairy industry and I am new in Jira. I want to create an equipment list including the following attributes, SAP code, category, description, object type, manufacturer, model number, serial number, location, cost center, functional location & description, superior equipment & description.

Then I want to be able to create issues related to the equipment from that list. But because the equipment list is to large, I want to sort out the possible entries based on above mentioned attributes.

For instance, I want to create an issue related to Machine A with code 1xxxxxx5 which is located in the functional are Example-001-002 with description Example area 1 etc.

Can you help me on how to create the list and how to create linked fields?

[Dirk Ronsmans · Accepted solution]

HI @Thodoris Kaltsos  and welcome!

What you are asking sounds like a CMDB or FMDB to me. (Configuration Management Database or Facility Management Database).

Such a functionality is not native to JIRA and will indeed require an add-on.

The main add-on/app/plugin for this would be Insight by Mindville which was acquired by Atlassian last month.

https://marketplace.atlassian.com/apps/1212137/insight-asset-management?hosting=cloud&tab=overview 

This would allow you to build that list (your assets) and then you can link them in Cloud using a custom field of type "Assets".

Your assets can have attributes that you define yourself so you can add whatever you can think of.

As this is basically a full list of equipment you can also filter out what you don't need.

Fully explaining a CMDB and insight would take more than this post can handle but I suggest looking into Insight and if you have specific questions on how to configure to come back here (or make a new question).

But from your question this sounds exactly like what you need.

[Fahad Siddiqui]

@Dirk Ronsmans Did you used Insight? I just went through the documentation and found it interesting. Can we use it as inventory? if you can help me out in this?

[Dirk Ronsmans]

@Fahad Siddiqui ,

I use it indeed both on Server and Cloud instances. It's essentially a flexible CMDB where you can define multiple object schema's (different sets of assets).

Do you have any specific questions? Otherwise I suggest reading up on the concept of a CMDB (https://en.wikipedia.org/wiki/Configuration_management_database)

As to not hijack @Thodoris Kaltsos 's question perhaps if you have specific questions feel free to start a new thread!

[Thodoris Kaltsos]

Thank you @Dirk Ronsmans

[Fahad Siddiqui]

@Thodoris Kaltsos

the best way i can suggest is to check add-on "Extension" this will help you out for Dynamic Forms Configuration.