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Changing staff email addresses

Jens Prokoph
Contributor
July 2, 2026

Here at our company, the email address is set to change and a subdomain will be added. This means that all our staff will need to have their email addresses updated. How can I go about doing this?

1 answer

1 vote
Arkadiusz Wroblewski
Community Champion
July 2, 2026

Hello @Jens Prokoph 

Please study this KB Article.

https://support.atlassian.com/atlassian-cloud/kb/planning-for-bulk-email-address-changes-on-managed-accounts/ 

For internal staff, emails must be updated at the organization level (admin.atlassian.com) by an Org Admin.

First, make sure your new subdomain is verified and claimed in your Atlassian organization.

To preserve user history and avoid duplicate accounts, you should update the existing accounts instead of sending new invites.

If you use an Identity Provider (SSO/SCIM), make the change there so it syncs automatically; otherwise, update them directly under Directory > Managed accounts.

And PS: For such a change, you need somebody who knows what they are doing. You want to avoid account duplicates at all costs.

Best,

Arek 🤠 

Jens Prokoph
Contributor
July 2, 2026

So you can’t just change individual accounts

Arkadiusz Wroblewski
Community Champion
July 2, 2026

@Jens Prokoph 

individual accounts can be changed but only under the right conditions.

Managed accounts are controlled by the organization or identity provider; if managed in the org, the Organization admin can update them, but if synced from an IdP, updates must be made in the IdP.

https://support.atlassian.com/user-management/docs/make-changes-to-a-managed-user-account/ 

Jens Prokoph
Contributor
July 2, 2026

and if they are not managed users

Arkadiusz Wroblewski
Community Champion
July 2, 2026

For unmanaged users, you cannot directly change their email addresses; they must change them as they control their accounts. https://support.atlassian.com/atlassian-cloud/kb/change-atlassian-account-email-addresses/ 

Users must log in and update their email in profile settings, or your company must verify/claim the new domain for managed accounts.

Please Avoid inviting them under the new email addresses, as this will create duplicate accounts and break their historical access and assignments. 

Like Marc -Devoteam- likes this

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