What do you record before deleting an old Jira site or sandbox?

[Maya Lindholm]

I have been thinking about cleanup notes for old Jira sandboxes and test sites.

The deletion itself is usually not the hard part. The hard part is knowing later why the site existed, what was tested there, and whether anything useful was lost.

For a small sandbox, I like having a short cleanup note with:

- original purpose

- owner

- products/apps installed

- test data that matters

- links to any useful screenshots or findings

- whether anything should be recreated elsewhere

- final delete/cancel date

This feels especially useful when Marketplace apps or temporary trials were involved, because the billing/admin state can be separate from the work that happened inside the product.

For Jira admins who clean up old sites or sandboxes: what do you record before deleting them, and what have you regretted not recording?