Methods to organize queries/filters in Jira

[Chuck Wood]

Hi - 

Is there a way to organize or manage filters in Jira rather than having a long list? The current list seems pretty unweildy for people that need manage work on different levels. 

[Mikael Sandberg]

I agree it would be helpful if there were a way to organize your filters. I did a quick search and there is a request for it, https://jira.atlassian.com/browse/JRASERVER-25386, but it is pretty old.

[Rachel Wright]

Hi Chuck,

While we're waiting for a programatic solution, how about using standard naming conventions to order your filters?

As a quick example:

PROJECT1: Bugs due this week
PROJECT1: Stories
PROJECT2: Whatever

This way they will at least be listed alphabetically on the "Manage Filters" page and in dashboard gadgets.

Also, I periodically ask users to cleanup or remove old filters.  I especially ask any time I make a change to a custom field, status, issue type, or anything else a user queries for.  There's no use in retaining a broken filter!

If you have JIRA Server, you can search the database for queries using specific values.  Then I notify the needed users.  The queries are stored in a table called "searchrequest."  The JQL is stored in the "reqcontent" column.  

Example:  I removed a status called "approved".
Use a MYSQL query like this to find users to notify:

select * from searchrequest where reqcontent like "%status = approved%"

Keep in mind differences in the ways users will write their JQL queries. You might need to look for multiple formats. Ex:

project = PROJECTKEY
vs
project = "Long Project Name"

Thanks for the link, Mikael.

Have a nice day!

Rachel Wright

[Chuck Wood]

I think it would be a good start for me to clean out old filters, but I do use a standard naming convention.  I just have so many things to track at different levels. There are some tricks in your post I will try. I do miss features that I had in some other tools. 

[Hubert Kut]

Hi @Chuck Wood

For managing filters, groups, user, data management, Jira administration and much more I would recommend to give a try to our app. Which was designed as comprehensive tool for Jira administrators like you.
Doctor Pro: Audit, Optimize & Manage Configuration for Jira https://marketplace.atlassian.com/apps/1231705/doctor-pro-audit-optimize-manage-configuration-for-jira?hosting=cloud&tab=overview

If you have any questions feel free to reach out to us!
Best
Hubert