Service account use cases

[vv]

Hi everyone,
Does anyone have compelling use cases or examples of how service accounts are being utilized in Atlassian Cloud? How do you use it to make admin work more efficient? I’m interested in gathering some inspiration and best practices. The more the merrier!

[Rilwan Ahmed]

Hi @vv ,

A service account is an account that is not associated with a person. This means it doesn’t need to a password to log in to your Atlassian organization. Service account are best used for integrations and in APIs. As @Tim W described, this will be a non-expiry accounts. 

Full details about Service account is explained in https://support.atlassian.com/user-management/docs/understand-service-accounts/

You can also read https://community.atlassian.com/forums/Articles/Build-safer-smarter-integrations-with-service-accounts/ba-p/3084913

[Tim W]

We recently ran into an issue with our HRIS process. In our Teams channel, we have a Power Automate form that handles “termination” requests, and part of that flow creates a Jira ITSM ticket automatically.

Turns out, the flow was set up under someone’s personal account, and when that person left, the Jira tickets stopped being created. After digging into it, we found the problem and switched the automation over to a service account so it doesn’t happen again.