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What is GDPR?
The GDPR is an EU law adopted in 2018 to protect the personal data of EU citizens. It ensures that businesses process and secure the personal data (name, address, phone number, or IP address) of their employees and customers in a legal framework and in a consistent manner. Companies are under the misconception that the GDPR only applies to them if they have offices in the EU. In reality, GDPR applies to any company operating in the EU irrespective of physical presence and companies that process personal data of individuals residing in the EU regardless of their nationality.
If and when data breaches occur, they must be reported by the data processing company within 72 hours; otherwise, a reason must be specified for the delay. The authorities will impose severe consequences, such as fines up to €20 million or 4% of the company's annual global turnover. Therefore, any organization must be prepared as soon as it interacts with European employees or customers, and use the right tools to ensure security. To reduce risks in many data protection traps, there are numerous techniques. For example, pseudonymization can be used so that a personal connection between the sensitive data and the real person can no longer be established. It must also be possible to fulfill the subject's right to information at all times. To this end, the company must provide records of the personal data stored, i.e. the storage location and purpose, upon request.
To maintain your GDPR compliance, you need to follow several steps:
Document the personal data inventory you own
Get consent about data processing from the subject
Guarantee the recorded consent is up to the standards requested by the GDPR
Protect data with encryption, pseudonymization, and anonymization
Promote awareness within your team
Report any personal data breach within 72 hours
Select a Data Protection Officer
GDPR in Jira
Utilizing the right apps on Jira will assist in verifying that your entity is GDPR-compliant in a less complicated way. For example, the right GDPR app should be able to allow you to:
Automate data anonymization to help you save time and stay up to date with your personal data cleansing.
Manage any announcements or notifications related to your user's consent. So, you can keep your users in the loop while informing them about any changes or updates.
Automatically arrange or erase information to enhance the reliability of the data in the system. The right app should allow you to set automated alarms and schedule recurring tasks.
So, is GDPR for everyone? Yes, definitely.
Every major corporation needs a GDPR strategy to deal with any European businesses, clients, or employees. Protecting your organization is essential in following EU law to avoid violations that could lead to enormous penalties. In addition, EU citizens have the right to know where their data is being stored, how it is used, and they are allowed to request the deletion of their information. Finally, using a GDPR app for Jira can facilitate identifying the pain points and deliver a sharper course to achieve GDPR compliance.
Andreas Springer _Actonic_