It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

card level permissions

I am trying to find a way so that every member can have access or can only see the card\s related to his job or task but he will not be able to see other cards or even lists on the board. 

3 answers

0 votes
Antonio Panea Community Leader Mar 22, 2020

Hi @Jassim Alhaider ,

I am afraid it is not possible to do that.

Every member in a board will be able to see everything.

Better you create different boards for that or jumping to Jira.

If you need  some consultancy you can reach me here: tonypanea@gmail.com.

Thanks!

0 votes
Iain Dooley Community Leader Mar 22, 2020

@Jassim Alhaider Can you give us an idea of what your use case is for this? As @Antonio Panea said, access is at a board level but there is sometimes a way to achieve the outcome you need in a different way

@Iain Dooley  In my case, there will be tasks assigned per member within the board. There will be more than 15 members and about 45 different cards (tasks) for the same project. So what I need is that each member will only be allowed to see the cards(tasks) assigned to him but not the other cards on that board.

Antonio Panea Community Leader Mar 22, 2020

Hi @Jassim Alhaider ,

I am afraid you are not able to do that in Trello. Looks like for your requirements Jira Business will match your expectations way better.

 

Thanks and good luck!

Regards

@Jassim Alhaider okay but what are the consequences of people seeing cards that aren't theirs? Is this simply for clarity or is there a security risk?

If it's just a matter of people being able to clearly see what they should be working on then they can just filter the board to show only cards they're assigned to:

https://help.trello.com/article/787-filtering-search-cards-on-a-board

The keyboard shortcut for this is "q".

If this is a security risk, then is it that the very existence of the task is a secret? Or just that some information is sensitive? Is it that you're worried about people maliciously interacting with tasks that aren't theirs?

@Iain Dooley  Yes, it is a security risk because of the sensitive information. 

Antonio Panea Community Leader Mar 23, 2020

Hi @Jassim Alhaider thanks for the info.

As I said, bot possible to do that with Trello.

You might consider Jira then.

 

Thanks and good luck

@Antonio Panea @Iain Dooley  So I will consider Jira then. 

 

Thank you very much for your support. 

Iain Dooley Community Leader Mar 24, 2020

@Jassim Alhaider if it's a security issue, and you want people to have a board where they see only cards assigned to them without seeing the rest of the board, you can do something like have a board for each person and a label for each username on the main board, then have an automation that creates a linked copy of the card in their personal board when their label is added to a card in the main board. I did a similar implementation for a client recently using Trellinator. For example this is the function that creates the linked card:

https://gist.github.com/iaindooley/c321541dae5fb58f3f82f9a57c41e9f3

Depending on your workflow you might then like to synch comments, attachments, checklist completions and so on from the person's own board back to the master. You can read more about Trellinator here:

https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271

Suggest an answer

Log in or Sign up to answer
TAGS
Community showcase
Published in Trello

Develop a new Habit during Lockdown

If you had to thrive a new habit during a lockdown, what would it be? Trello

1,550 views 13 5
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you