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Same boards and tasks for different users




I need to create a board to monitor which employees took the training provided by the company.

I need to create a "central board" once that will contain the cards (links to available training) and then make this board available that will be used individually by each employee.

For example:
> Employee "1" can demonstrate that he has completed the training "A, B and C" by moving the respective card to the "Completed" column.
> Employee "2" can demonstrate that he has performed training "C and D" by moving the respective card to the "Completed" column.
> A new training is added to the "central board". Then all contributors can find out and conclude.

That way I don't need to create a board for each training, as there are many, nor will I need to update each board with the new cards (links to available trainings). But even so, I'll be able to keep track of what training was done by each user.

Is it possible?

Thank you very much!

2 answers

1 accepted

0 votes
Answer accepted
Iain Dooley Community Leader Jul 08, 2021

@Thiago - Watzeck Advogados the simplest thing to do is have a single board, one card for each piece of training and then lists that indicate number of reminders, then use the voting power up to indicate who has viewed the training. I used to do this for process change notifications with my staff.

So you have the first list which is "New Training" or something, into that go the cards with all the training on them. Each person views each piece of training then clicks the "vote" button to indicate they've done it. You could add people to cards to indicate which training they should do.

Then, you can check and see that everyone has voted, and if not move the card to the next called "Reminder 1" and remind those who haven't done it to do so. Then you can have 2 more reminder lists for example.

Once everyone has voted, you move the card to Completed, then you can add new training over time.

When you have a new cohort of trainees you can simply copy the board and move all the cards to the "New Training" list. That way all new staff can run through all previous training in the copy, and any new training in the main board that comes up in the meantime. Each time your new cohort completes their training you simply archive that board, and everyone resides on your main board for ongoing training and development over time.

@Thiago - Watzeck Advogados 

Trello registers the action so as each person goes to the board to more the card to indicate completion and you have an automation to return the card to the previous list...You can automate the creation of a movement (a card). i am not sure how you can address the concurrent access for the same card by different employees.

Alternatively, you can have employee cards (aka card with employee as member) with a dynamic list of all the courses (custom field). The employee can use that to indicate completion on the course by selecting the list which will trigger a completion record (a card).

With some automation (not necessary just using Butler) you can selectively update the list as courses are added or taken out or have an announcement list on the board for your third requirement.

I have developed this :

You want to use permission to keep the course board visible but minimise changes.

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