Come for the products,
stay for the community

The Atlassian Community can help you and your team get more value out of Atlassian products and practices.

Atlassian Community about banner
Community Members
Community Events
Community Groups

How to automatically update due date for a completed checklist

I want to use trello for checklists that are repeated at different intervals. 

What I would like to happen is that once this weeks duties are completed I want the due date for them to be moved back one week, the checklist to be refreshed, and to receive an email notification. 

I've tried the following automation script as well as some variations on it and I can get the refresh and email notification to work but it will not update the due date.

"when checklist "weekly tasks" is completed in a card by anyone, reset all the checklists on the card, send an email notification to "***@***.com" with subject "I've finished my weekly checklist" and message "Message", and move the due date to the next Saturday"
I've also tried to move the order of the actions without success.

1 answer

0 votes
Ryan Atlassian Team Oct 26, 2021

Hi there,

The thing that isn't possible to do with your rule is moving the due date across all of those checklist items. Therefore, I'd recommend trying to split this rule into two rules:

1. The first rule can be triggered by completing the checklist as you have it now. Then the actions can be to send a notification, and to uncheck all items in the checklist.

2. The second rule can then have a trigger that is when a checklist item is unchecked. The action based on this can be to set the due date on the checklist item to 7 days.

I tested this on my board and it seemed to work, but it took Butler some time to process all of those actions. If you have a lot of checklist items it could be that Butler throws an error so we may need to think of a different solution there, or split up the checklist.



Suggest an answer

Log in or Sign up to answer
Community showcase
Posted in Trello

Taco Tuesday: New years' resolutions with Trello

Congratulations to @Laura Holton , our latest winner of Taco Tuesday! And thanks to @Kristján Geir Mathiesen for sharing the picture of Taco having fun with his new friend  B...

2,406 views 28 42
Join discussion

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you