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How do I restrict a Trello user's access to just a list (or even just a card) in a Board?

Currently I have a remote team member on a Trello Team. When I assign the member to a card, he automatically gets access to all lists and cards on that board. In some boards, I only want him to be able to access a specific list within that board. On other boards, I only want him to be able to access a specific card within a specific list in that board. How do I achieve these two goals?

4 answers

It seems a few users have requested a feature like this through different platforms & posts across the web, However, all solutions are pointing to Butler or some other app which does way more than this and charges for it.  

To me, this is a simple and basic functionality which I'd expect to get free of charge if I'm paying for Trello power-ups.. It doesn't make sense to have to pay more in order to get this capability. 

Anyone tested Monday.com?

2 votes
Devon_Henderson Community Leader Feb 02, 2018

Hi Matt!

Unfortunately, this isn't a feature that Trello supports at this time. I highly suggest you email feature-ideas@trello.com and suggest this - you aren't the first to request it, and every single voice counts towards making features happen!

For now, I'd be happy to help you figure out a workaround. My suggestion would be to create a board specifically for this user. Then, you can use a tool like Butler for Trello (https://butlerfortrello.com/butlerbot.html) to keep your list and card in sync with those on your remote worker's board. Butler for Trello is a super neat tool that can really help automate your workflow.

Hope I've helped!

Butler looks very comprehensive. How on EARTH do I actually set this up? It sounds like the goal is to have lists/cards on multiple boards automatically copy and sync with a board for that one individual.

I'm seeing that this response was made since Feb 2018. Has Trello since made any updates to allow persons to access only specific cards on a Board?

Like Irwin Lim likes this

I see this follow-up question was asked in Aug 2019.  Has Trello since made it possible to hide a card or sub-item on a card for users who have access to the entire board?

Devon_Henderson Community Leader Apr 16, 2020

Hi @Shreena Bindra ! No, Trello boards are still all or nothing.

Totally agree with you, Jay.

The great part about this comment, is that it really sums up exactly what I was looking for. Per list user access for Trello.

This is the first thing I wanted to do when I finally tried Board.

Hey Elie, did you ever get your questions answered? I am having the very same request. Thank you. 

No, I did not. Sorry.

As was written above you can easily do a nice and neat workaround using butler

Like Steven Graffham likes this

I agree I want this for free but wud consider paying a minimal fee for this option, but its a deal breaker and after 2.5 years they still have not created the option

Did anyone find a better app that does this

Its obvious I want my branch company team to see all the cards in the board but I want a 'supplier' to only see the one card.

It's disappointing not to have a result for this query. It seems like such an obvious use for Trello boards. I don't want to end up with multiple 'one person' boards.

I emailed them and they didn't budge they say it's not something they will change...

 

I had to create a new board for each team leader in each branch rather than the branch with selected cards for the team leaders, now I can't see the whole branches activity at once and I only have 2 or 3 cards at a time in each team leaders board, it is a bit frustrating and when an outside volunteer adds other people they get to see the other 2cards which they have nothing to do with, I wonder if there is a better app

Anyone tested Monday.com?

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