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How can I make a list that contains a card that links to all of my other lists?

I'd like to get a "table of contents" for my Trello's lists.   I have several boards and I have many, many lists.   

I'd like to have a list that contains cards that link to each of my other lists.  This way I can look at that Master list to see what needs done and nothing can slip through the cracks.

When I create a new list, I'd like a card added to my "table of contents" list. 

What do you think?

1 answer

1 accepted

1 vote
Answer accepted
Iain Dooley Community Leader Oct 22, 2018

There's no such thing as a "link to a list".

One thing I do sometimes, is have a card which has checklists based on list content in another board.

For example I have a project board with a ToDo list, then I have another board which has a card with a link to that board attached, and every day an automation runs that grabs all the cards in the checklist "ToDo" and adds them to the checklist on the card.

I sometimes add in automations like automatically checking off the checklist items when a linked card is moved to "Done" and vice versa when a checklist item is marked complete on the overview card, the corresponding card is moved to the list "Done".

It sounds like what you could do is have a "ToC" list at the top position of every board and every time a list is created, a card gets created in that "ToC" list with a checklist on it, and every time a card is added to the corresponding list, an item linked to that card is added to the checklist.

When a card is archived the corresponding checklist item could be completed or removed. You could periodically rename the list to archive it or delete the list to get a fresh one (even though you can also just hide completed items).

If you wanted to automate this using Trellinator it would look like this:

http://york.workingsoftware.com.au/shortly/#rVLBaoQwEL37FYOnCIsf0OKh9VQo9tJ7SeOIYdekxKxLWfz3ZpLoqmW3LRQkwsy8N++9pDkqYaVWIAxyixWenmVvS25qprSVjRSc2llyTgAGbsBXoQCFJ6gWE+vx+zh9cGRvwrE5BJHmYU0Yzt817clymmLpqy7TbBc6vK6xJiWuq3iHLPOU7vveJ/re/ZGLljXRD6Nq5uZJN1x0ELJsUezDzlIri8r26W4GUiPzoACd4IR8sth5ZidZ7aMogNH/6RyTZCICg50e8N/ivBqZDyAmyo1o5bCNbiqzjUJBQbw0zUNEXdH5V6W/1CpCVxyNcVewUeylUdyPnxWVVpA5/KWZ6NFfLtbO1U030lH/aCYXuvs4oMXLk/EvILr0h2wYcd1yA0UBwf78oGiv13cmL3ewpAjuxvWtfQE=1

carolyn french Community Leader Oct 24, 2018

@Iain Dooleythe link you provided doesn't go anywhere- can you redo please?

Iain Dooley Community Leader Oct 24, 2018

@carolyn french oh that's strange, maybe it's freaking out because the URL is so long. Here it is shortened:

https://goo.gl/yJ2SQs

It just shows some sample code for achieving this using the Trellinator API wrapper. Thanks for the heads up! @James Merante if you were unable to load the original link you can see what I posted in the above link.

 

Carolyn, I'll make sure to shorten links before I post them in future.

carolyn french Community Leader Oct 24, 2018

Hmmm it still goes to a page that says "File not found." Can you copy and paste the code here?

Iain Dooley Community Leader Oct 24, 2018

@carolyn french strange! I can't even imagine what would be giving you that error message on that domain :)

Here it is as a gist, I'll just use this from now on instead of the shortly install on my server:

https://gist.github.com/iaindooley/3b5098e08fa2d92cbee6a1e1541de61a

If I paste the code here it will be all messy.

I'm going to contribute an article on how to setup a Trellinator install and send it to Bridget hopefully later today so people will be able to get started using this to create automations using these code snippets.

carolyn french Community Leader Oct 24, 2018

Now I can see the code- hooray! That article sounds great, looking forward to it.

Thanks Iain - both for the clarity and the code!

Iain Dooley Community Leader Oct 25, 2018

@James Merante @carolyn french hey team, I wrote the first draft of my "Quick Start" guide last night:

https://docs.google.com/document/d/1Ogu7244KwPwI_cYqymeIhy260ebLw0IrKlUROTKH4ZE/edit?usp=sharing

I thought it might be fun to test this out by actually creating and testing the functions to achieve what James wants so I worked on the code a little bit.

James, if you follow the Quick Start instructions above, then copy and paste the code from this gist into your Commands.gs file in the Script editor:

https://gist.github.com/iaindooley/3b5098e08fa2d92cbee6a1e1541de61a

Then put the following values in the "Function Call" column (column C) in the "Global Commands" sheet:

createNewListCard
addCardToList
removeListCard
checkOffArchivedToCItem
archiveCheckedOffToCItem

If you do this successfully then any board you add your Trellinator user to will do the following:

1) When you create a list called "ToC" it will index all the existing lists in the board

2) When you create a new list or move one from another board, a card will be added indexing the cards in that list

3) When you add a new card to a list, it will be added to the relevant ToC card

4) When you archive a card, that checklist item on the ToC card will be checked off

5) When you check off an item on a ToC card, it will archive the card that the item links to

Let me know how you go! 

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