Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in

Next challenges

Recent achievements

  • Global
  • Personal

Recognition

  • Give kudos
  • Received
  • Given

Leaderboard

  • Global

Trophy case

Kudos (beta program)

Kudos logo

You've been invited into the Kudos (beta program) private group. Chat with others in the program, or give feedback to Atlassian.

View group

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Checklist due dates based on a card due date

I'm trying to build a Butler Rule to schedule tasks on a checklist based on a specific, desired publishing date. 

In other words, how do I set up the rules to see when must I start working through the checklist in order to publish something on October 1? (Assume I know all the steps in the process and how long each takes.)

Another really helpful use for this would be to show the team (the client?) the implications of changing a due date: What happens to the schedule if we want to move the date forward from October 1 to September 15?)

I can kinda do this based on an action (i.e. adding a card to a list), adding a checklist to the card, and then adding due dates to a checklist going forward on a calendar, but I can't figure out how to go backwards on a calendar and assign a due date based on a card's due date.  (Remember, ideally the due dates for a task on a checklist would automatically update if changes were made to the card's due date.)

1 answer

0 votes
Iain Dooley Community Leader Jul 23, 2020

@Tom Daly I don't think you'd be able to do this with Butler, but this more complicated type of automation is still available to you through the API, albeit using code rather than a command build. I created a framework to do this type of thing from Google Apps Script:

https://community.atlassian.com/t5/Marketplace-Apps-Integrations/Introducing-Trellinator-Automate-Trello-with-Google-Apps-Script/ba-p/925271

It doesn't yet support advanced checklist due dates, but it appears that support does exist for it in the API:

https://community.developer.atlassian.com/t/trello-rest-api-checkitem-due-dates/39169/2

although the link that the dev gives to the documentation doesn't actually work yet, or you could use sub-tasked linked cards in a checklist to manage the dates, rather than advanced checklists:

https://community.atlassian.com/t5/Trello-articles/Trello-Subtasks-with-Butler/ba-p/1060392

@Iain Dooley I very much appreciate your response.  Thank you.  I think I figured out a work around that does most of what I want:

  • Create Custom Date Field i.e. "Start Project"
  • Rule: Create an Empty Checklist (i.e. "Long Form Content") when a date is entered in Custom Date Field
  • Rule: Add item to checklist; Each task required for "Long Form Content" is an item.
  • Rule: Set Item Due Date as Custom Date Field Plus X Working Days

When Butler finishes creating the checklist (which includes a "publish" task and due date) I reconcile the due date automatically generated with the one manually set.

The only thing I can't do is automatically adjust due dates on the original list when adjusting the due date in the custom field.  Any change to Custom Date simply triggers a new checklist. Not ideal, but pretty manageable.  

Like Iain Dooley likes this

Suggest an answer

Log in or Sign up to answer
TAGS
Community showcase
Published in Trello

📹 What is Trello?

Hello Community!  My name is Brittany Joiner and I am a Trello enthusiast and Atlassian Community Leader. I'll be sharing with you a series of videos with my top tips on how to best use Trello...

807 views 13 30
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you