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Can I have cards auto archive after 30 days?

I have been using Trello for work, but now have a personal board with friends for books we read.  We have a column for book recommendations but we don't want it to get absurdly long.  We were thinking that perhaps after 30 days any cards in this list could auto archive to keep our list in control.  Can you do this?  I checked google and the community boards...and I only found a power up called Card aging, but it doesn't sound like it disappears just fades but stays on your list.

2 answers

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0 votes
Answer accepted

Hi @Teresa Vanderpost yes absolutely you can do this, check out the article and video on how to do this with Butler.

https://help.trello.com/article/1166-archive-trello-cards-automatically-after-a-number-of-days

Hope this helps,

Jodi

Thanks Jodi, I took a look at the video and article.  So it looks like I need to be a little more specific.  From the article it looks like I can archive all cards for a time frame within a board.  Currently I have one list and the first card describes the purpose of the list so I don't want this card to ever archive.  Then the subsequent cards will be posted by different people recommending books, we want to be able to archive each card after 30 days, so that the list is not uncontrollable.  So can we set parameters per card vs board?

I did try to go in and learned I think I have too basic of an account as the "Create command" button wouldn't open.  

But thank you so much for trying to help.

Hi @Teresa Vanderpost I did a bit research and found this post with lots of interest but only butler was suggested: https://community.atlassian.com/t5/Trello-questions/Rule-to-auto-archive-cards/qaq-p/636260

I am calling in the Butler Pro @Devon Henderson if it can be done, she will know how. Thanks in advance Devon for having a look at Teresa's question :)

Good to see others are interested in it.  I look for to hearing from Devon.  I think I can get the team to do the "c" function to archive, and maybe put a due date on each card and when it turns red they know they should archive it...if nothing else works.  The key is I don't want the top card to ever get archived as it is like my title.

Really appreciate you taking the time to do research, that is awesome!

T

Thanks Teresa, that sounds like a great workaround. Another option is you could name the list the title you were going to use for the top card (unless of course you are adding more content to the title card). Hopefully Devon will have a workaround for this via Butler. 

Thanks!
Jodi

Yes the first card explains how "Book Recommendations" title of the list works. And I put an image on it. :)  I will wait to hear from @Devon Henderson 

Thanks again,

Teresa

Like Jodi LeBlanc likes this

Yes well I can see why you would definitely need a card for that. @Devon Henderson will see the notifications next time she logs in and hopefully will be able to provide some of her Butler expertise :)

0 votes

The work around I used is below, [using the list names -Reading List and -To Archive List as well as a black label (labelled To Archive) 

Created Rule:

  • Everytime a card is added, add label *To Archive (black)*

Then created Calendar command:

  • choose your own details here, I went with the following:
  • Trigger; Every 4 weeks on Saturday 
  • Move all the cards more than *30/days* in the list 'Reading List' to list 'To Archive'
  • Archive all the cards with *To Archive(black) label*

 

Maybe something along those lines could help here. 

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