Advice wanted: One card with a checklist vs. separate cards

Question

I've been using Trello for my planning and task management for a couple years. For some projects or multi-step tasks, I still struggle between using one card with a checklist or using multiple, separate cards.

I'd love to get recommendations and best practices about when to choose one method over the other and why.

I like the checklist functionality a lot, but the checklist items (tasks) can become pretty invisible during my task management. Where am I tracking that task? Is the solution here to use a strong, compelling card name? But doesn't that just end up being a card acting like a List?

I like the visibility of individual cards, but they can quickly take up a lot of space in a list or on my board. Maybe that shouldn't be a problem?

I'd really appreciate some good advice that leads to easier and more effective task management -- and makes me happier!

Thanks in advance!

Suvradip Paul · Answer

Hi @Abbo Peterson ,

I would suggest another to get trips, tricks and best practices for all Atlassian products. Check https://my.atlassian.com/email and under Newsletters and Digests, you can subscribe for Tips, Tricks and Best Practices.

Cheers

Suvradip

Iain Dooley · Answer

@Abbo Peterson the time to choose one over the other is when you need one over the other. When you do, you can use checklists to sub-task:

https://community.atlassian.com/t5/Trello-articles/Trello-Subtasks-with-Butler/ba-p/1060392

Suvradip Paul · Answer

Hi @[deleted]

Thanks for your response.

I am also part of another LinkedIn community and I post these details over there so I have already bookmarked some of these, link to one of these posts - https://www.linkedin.com/feed/update/urn:li:activity:6815309406629179392.

If you have noticed, I have also mentioned another link below to track tasks which is quite useful.

I also recommend people to check - https://trello.com/guide one of the best places to find information.

Cheers

Suvradip