Trello Free: Do you use it? If not, how do you prevent employees from using it?

[Laura Bennett]

I'm trying to understand how Trello is used, or not used, by other companies.

Although our company (700+ employees) officially doesn't use Trello, approximately 150 employees are registered to the Free version with their Atlassian accounts.

Although we have subscribed to Atlassian Access and have a signed DPA that covers the free Trello version, our primary concern remains the lack of control or visibility over whether employees share Trello boards with external parties, and we cannot afford to upgrade to the Enterprise version to unlock the more advanced security features.

I'm curious to hear other people's viewpoints on Trello Free usage in businesses.

- Do you share the same concerns about external sharing in Trello?

- How do you, if at all, prevent the use of Trello Free in your business?

- Are there specific best practices or policies you follow to ensure that sensitive information is not shared or compromised through Trello?

[Rafael - Proplan]

Here at our university we have an oficial management Premium Workspace with something like 120 members and 100 guest. Although we have this specific workspace, we indeed encourage other people and members to make use of free workspaces to organize their own specific thematic topics.

To foment the use of trello here a lot of training and guidelines are required, such as how to manage the issue of confidentiality and sensitive information, but not in a sistematic way.