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Moving from GTD to Trello

I've been using GTD to manage my professional and personal life for years now. But after reading some books by Cal Newport, I've decided to try using a Trello Kanban board to manage my work. The one thing I find myself hung up on is how to manage projects. In GTD, it is simple, anything that takes 2 or more tasks to accomplish is a project. So my GTD system always had lots of projects. 30 active projects was normal.

Now I don't think it makes sense to have 30 different Trello boards. So how do most people manage this task vs project distinction using Trello?


Vero Rivas
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Apr 10, 2021

Hi @2cszp5n8b6 

   I don't think it answers your question, but maybe it can give you ideas


Thanks, I did see that thread, but it didn't really answer my question. Probably because my question wasn't very clear! I don't want to replicate GTD in Trello, I'm looking to move away from the GTD system. But I still find Projects and Tasks as useful distinctions. Just wondering how people handle that in Trello.

Hi there,

I have been practicing GTD with Trello for many months now, and I can say it simply works great. I have got your point, and I would like to suggest you a blog post from Trello:

You can use a ready-made template for GTD as well:

I hope that works!

Thanks, that blog post really helped. It's as simple as adding a Projects column to my Trello board! Seems obvious in hindsight. I'm used to the task managers like Things and Omnifocus where the tasks are part of a project and have links back to the project, but I see now with the visually layout of Trello, that's not really necessary.

Like Bugra Cil likes this


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