You're on your way to the next level! Join the Kudos program to earn points and save your progress.
Level 1: Seed
25 / 150 points
1 badge earned
Challenges come and go, but your rewards stay with you. Do more to earn more!
What goes around comes around! Share the love by gifting kudos to your peers.
Keep earning points to reach the top of the leaderboard. It resets every quarter so you always have a chance!
Join now to unlock these features and more
The Atlassian Community can help you and your team get more value out of Atlassian products and practices.
This is Wednesday again, and for those who don't know, this is Jira Guru's Weekly Knowledge Growth!
Today's topic is Jira Workflows: Everything You Need to Know.
One of the most powerful features of Jira is its workflows. Jira workflows help teams to define, organize and manage their work in a structured and efficient manner. In this blog, Jira Guru will demystify Jira workflows and discuss everything you need to know to make the most out of them.
Jira workflows are a set of rules and processes that define the life cycle of a task or issue. Workflows are designed to help teams to manage their work and collaborate effectively. They provide a structured way to move work through different stages, from creation to completion.
While statuses and transitions are two of the most essential components of a Jira workflow, there are actually several other key components that work together to define the flow of work through the system. In addition to statuses and transitions, Jira workflows typically include assignees and resolutions as well.
Jira workflows can be customized to meet the unique needs of a team. For example, a software development team might have a workflow that includes statuses like "To Do," "In Progress," "Code Review," "Testing," and "Done." On the other hand, a marketing team might have a workflow that includes statuses like "Planning," "Drafting," "Editing," "Approval," and "Published."
Jira workflows are important because they help teams to manage their work effectively. By defining a clear set of rules and processes, workflows ensure that everyone on the team understands what needs to be done and when. This, in turn, leads to better collaboration and higher productivity.
Jira workflows also help teams to track the progress of their work. By defining different statuses, teams can see at a glance where a task or issue is in the workflow. This helps teams to identify any bottlenecks or roadblocks and take action to resolve them.
Additionally, Jira workflows provide a way for teams to enforce best practices and compliance. By setting up conditions for transitions, teams can ensure that certain actions are only taken by specific users or at specific times. This helps teams to maintain consistency and avoid mistakes.
Creating a Jira workflow is a straightforward process. Here are the steps you need to follow:
You can see work with issue workflows on Atlassian
Customizing a Jira workflow involves adding, removing, or modifying the different statuses, transitions, and conditions in the workflow. Here are some tips to help you customize your workflow effectively:
While Jira workflows can be a powerful tool for managing work, there are also some common mistakes that teams can make when creating or customizing their workflows. Here are some of the most common mistakes to avoid:
Conclusion, Jira workflows are a powerful tool that can help teams to manage their work effectively. By defining a clear set of rules and processes, workflows provide a structured way to move work through different stages, from creation to completion. Jira workflows can be customized to meet the unique needs of a team and can be used to track the progress of work, enforce best practices, and ensure compliance.
Creating and customizing Jira workflows is a straightforward process, but it's important to follow best practices to ensure that your team gets the most out of the workflow. By keeping your workflow simple, being specific, considering your team's needs, testing your workflow, and getting feedback, you can create a workflow that helps your team to work more efficiently and effectively.
Learn more about Jira, Confluence and Atlassian with Jira Guru
💬 Questions? Use the comment section!
🙌 Please like, and share this article to all Jira Users
11 accepted answers