Where do I document DoD and acceptance criteria

[Aude Cozens]

I had a look at some similar questions and answers but they are dated from a few years ago. 

How do you efficiently document you acceptance criteria for each user story? Is there an existing field or checklist that we could use? 

Thanks for your help!

[Jakub Sławiński]

Hi @Aude Cozens ,

have you found a good way of documenting DoD and acceptance criteria? There are many checklists apps on the marketplace that could be helpful in your case.

Good luck!

Regards,

  Jakub.

[Olga Rusnak]

Hi Aude,

You can try using Smart Checklist Jira plugin:

https://marketplace.atlassian.com/plugins/rw-smart-checklist-biz/cloud/overview

It provides you with exactly what you were looking for:

• Create checklists within the issue and let users tick off the tasks once they are completed. I would also like to mention an ability to save checklists as templates and use them for other tickets within the project.

• Changing an item's status (within the checklist) from ToDo to In Progress, or Done.

• View the issue progress from the Agile board, as for example 12/30, where 30 - the total number of items on the list, and 12 - the completed one's.

• You can also use the editor which support Markdown formatting syntax (which is good for creation of big lists with headlines and groups) 

• and more!

If you have any additional questions about the plugin, please let me know!

[Aude Cozens]

Hi Olga, so... a "board" inside an issue, right? It seems clever, I will have a look at it. Thank you for the suggestion!

[Olga Rusnak]

Hi @Aude Cozens, thank you for the question!

I attach a screenshot which shows how the Agile board issue detail view looks like.

[Aude Cozens]

Hi Olga, I like the idea, and can already foresee so many usages for it - as a BA, for the acceptance criteria, but also for our Service delivery specialists, to organise the way they will fix an issue, our developers, and to list and distribute to team members action items at implementation time. 

I tried to install the trial version for Cloud and get an error message saying that I don't have an account for On Demand! Would you be able to help? (Have also sent a message to Support yesterday.

Thanks

Aude

[Olga Rusnak]

Hi Aude,

I may be wrong, but I assume that you have a Server instance, but was trying to download plugin for the Cloud one (see the screen below).

I also know that you have submitted a query to our support team and they have asked you to provide more information in order to be able to assist you. 

Just in case, here is the support email: smartchecklist@railsware.com

[Aude Cozens]

Hi Olga, we have a cloud instance. I am still waiting for support to contact me. 

If there is anything you can do, it would be appreciated. 

Thanks

Aude

[Olga Rusnak]

Hi @Aude Cozens, 

I am very sorry for that!

Our support team sent several responses to your request, but when you submitted the request - you did it from the anonymous account, so all the replies did not reach you.

Would it be possible for you to just send a quick email at smartchecklist@railsware.com so we can get your contact email address and will be able to find the solution?

[Warren]

Hi Aude

There isn't a specific field in out-of-the-box Jira. You can always add a custom field(s) to hold this information.

We put our Acceptance Criteria as part of the Description - this field has formatting so we add a bold underlined heading Acceptance Criteria and then bullet point each criteria. DoD can be held in Confluence if you're using it, so that it's always available as a handy reference.

[Aude Cozens]

Thanks Warren, that's helpful. 

[Warren]

Hi Aude

There isn't a specific field in out-of-the-box Jira. You can always add a custom field(s) to hold this information.

We put our Acceptance Criteria as part of the Description - this field has formatting so we add a bold underlined heading Acceptance Criteria and then bullet point each criteria. DoD can be held in Confluence if you're using it, so that it's always available as a handy reference.