Automation that Fires off once several child issues are complete

[Brandon Garrett]

Hey Jira community,

I am looking to create an automation to send an email when 4/6 child issues for a parent are complete.

I have been successful in making it work for one issue, using the "Compare two values" component and using the issue summary as a smart value.  

What I would like to do is have it send an email notification when a group of four subtasks are completed.

The way it works currently is when an Agency Level issue is created, we have a rule that autopopulate those agencies with 6 subtasks.  2/6 have individual email notification rules set up already as mentioned above.  Ill share a screenshot of my rule here:


This has been tested and is working fine.

I am also aware that I could modify/copy this rule to add a bunch of if/and statements and use that to apply to the four issues I am trying to target for this new rule, but I would rather have it function in a less cluttered way.

Ideally, I think there is a way that I can ask the automation to count the number of completed issues.  If that number is equal to 4, it should trigger the email.  Anyone have any idea on what I could do to make something like this happen?

Thanks

[Trudy Claspill · Accepted solution]

Hello @Brandon Garrett 

Do you want the email if any 4 subtasks are done, or do you need to check 4 specific subtasks?

If you need to check 4 specific subtasks, how do you identify those?

Does it matter how many total subtasks there are?

[Brandon Garrett]

Hey Trudy, 

Thanks for the reply.

1) It needs to be all four, not just a single of the four.  
2) This part is a bit up in the air.  I could just have it be for the first four completed subtasks.  I dont neccessarily need to indentify what those subtasks are, but if I did I imagine I could use repeating if/or statements of the 'compare two values' component in the automation.
3)  It does not.  Some parents have 8 subtasks, some have 6, some have 7.  They all have a minimum of 6.

Thanks again,

[Trudy Claspill]

Hi Brandon,

1) I understand that 4 tasks need to be "done". My question is this: if there are 6 subtasks does it matter which specific 4 of the 6 are "done", or can it be any 4 of the 6?

4) What information does the email need to include?

If you want a rule to check that at least 4 subtasks are complete, and it doesn't matter which 4 they are, then you can use this:

[Brandon Garrett]

Thank you for this!  This is enough to get me started

1) I'll have to follow up  with my team on this but I think I can do it without the specific issues. 
4) I have the email part handled.  Appreciate your help!

Brandon

[Trudy Claspill]

I'm glad I could help.

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