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Why Requirements Management is essential for Project success

The pressure of creating smarter products and systems is increasing the challenge for engineering enterprises.  With the rapid market changes in all industries, complexities to manage system requirements are on the rise.

Today, enterprises have to withstand the pressures of high-speed evolution of technologies, the emergence of new technologies, and associated process change. Simultaneously, harmonizing with a broader range of stakeholder’s interests in the development.

It is essential to use robust requirements management tools to overcome such challenges. The requirements management function is the first step in a trail of traceability from requirements through user stories, design, code generation, testing, and deployment.

In this article, we will discuss the importance of Requirements Management for any successful project.

Why should you care about Requirements Management?

In many organizations, there is a perception that requirements management is costly and not viewed as an advantage for the organizations. So why do engineering companies put value to requirements management? These companies perceive requirements management as a competitive advantage.

The organization that embraces requirements management in its process tends to have higher customer satisfaction. Why? Because they often and regularly deliver high quality in the first attempt.

Managing requirements are essential for any successful project outcome. Whether it is software or project development for business or engineering, change management, or project development.

Here are three primary reasons why Requirements Management is essential:

Prevent Confusion

It is crucial to identify errors and discover needs during the requirements phase. Effective requirements management goes a long way to eliminating most design mistakes and reducing failures during the development process.

Late detection of errors in the Maintenance phase can cost up to 200x more than detected in the Requirements Analysis phase.  Poor requirements can consume more than 40% of the development budget.

Systematic and effective requirements management based on best practice captures risks earlier in the life cycle and helps reduce errors by controlling elements in complex projects.

Better Traceability

Visualizing how requirements interact and depend on one another is crucial. Because requirements can cascade across complex systems and can decompose into subtasks and lower-level designs. Therefore, it is critical to take steps to ensure you actively manage requirements change.

One way to look at this, capture all relevant requirements, and ensure that people downstream and upstream can view and trace the information. Instead scattered individual requirements documents, use a centralized requirements management tool to capture all requirements, designs, and validation information.

Meeting the Expectation

The objective of requirements management is to increase the probability of delivering with the expected functionality and within the defined time. Releasing the project late by six months can cost the organizations up to 33% of 5 years ROI.

By validating that you did what was outlined by product owners and stakeholders, you reduce the probability of defects and cost of recalls.

Involving product owners and stakeholders in the validation process ensures that everyone is in sync, including the development team. Thus, increasing the likelihood of delivering high-quality products in one go.

Today, it is common for development teams, customers, and stakeholders to be geographically dispersed and using robust requirements management tools are necessary to organize people working on shared, complex projects.

Hence, managing requirements becomes one of the most essential aspects for the success of your project.

How are you managing your requirements?

Are you managing requirements within Jira? Are you using Confluence to manage your requirements? OR are you using any marketplace application?

Have you faced/ facing any issues while managing the requirements? Do you have any tips, do share those in comments.


Taranjeet Singh
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Sep 09, 2020

@Deepanshu Natani Nice article @Deepanshu Natani ! Keep going!

Deepanshu Natani
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Sep 12, 2020

Thank you @Taranjeet Singh  :-)

M Amine
Community Leader
Community Leader
Community Leaders are connectors, ambassadors, and mentors. On the online community, they serve as thought leaders, product experts, and moderators.
Sep 29, 2020

Using Jira, Confluence but a lot of users/clients still use Excel/Word/Emails ...etc


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