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Can you change the default status on new issues to something other than 'Backlog'?

I have two projects displayed on the same board. I would like the default status on one of the projects to be something other than 'Backlog' when entering a new issue. I'm fine with the other project defaulting to Backlog and going to the backlog. I just need the other project to bypass the backlog and default to 'In Progress'. Is there a way to do this and keep both projects on the same board?

2 answers

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1 vote
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Trudy Claspill Community Leader May 12, 2020

This article explains how to change the status to which an issue is set during the Create Issue transition.

https://confluence.atlassian.com/adminjiracloud/configuring-the-initial-status-776636679.html

Article is a little outdated as far as the default labels, but I was able to get this adjusted. Thanks again!

0 votes
John Funk Community Leader May 11, 2020

Hi Lesley,

The initial status that the issue goes into at Create is dependent on the workflow. You would have to use two different workflows for the projects, one with a Create going to Backlog and the other going to a different status. 

Then on the board, you just put both of those statuses in the Backlog - or just one. 

Your filter for the board should include both projects. Something like: 

Project in (ABC, DEF)

Thanks ... the problem though is that I can't get the Create to be anything other than Backlog. I've created the new workflow and for the life of me can't figure out how to alter the Create part of it.

I have a similar issue where my workflow transitions newly created task/issues into To Do status but they still go to the backlog rather than the project board.

Trudy Claspill Community Leader Nov 12, 2020

@dhughes 

Are you using a Classic project or Next Gen project?

Are you using a Scrum board or Kanban board?

Is that status to which your issues are set in the Creation transition mapped to a column that appears in your board?

I am using a Next Gen project with I believe a Kanban board (not sure how to tell). The new issue/task is created in VS Code using the Jira Extension. When I create the new task it has the correct status but is only visible on the web view of our Jira account in the project's backlog, and not the board, unless I physically move it.

Also, yes, the To Do status is mapped to a column in the project board. That is why I assumed creating the task with that status would allow it to appear in the board by default and not the backlog.

 

Thank you for any insights...

Trudy Claspill Community Leader Nov 12, 2020

@dhughes 

I think your problem is not the same as the original thread here, in that the original thread is for a user using a Classic project, and about modify the initial status of an issue during the Create transition. In her case Backlog was an issue status.

Since you are using a Next Gen project, Backlog is not an initial status but rather a separate attribute for the issue, which is either in the Backlog or moved to the Board. In both cases the Status of the issue can still be To Do.

You would determine if you're using a scrum board or kanban board by looking at the Project Settings > Features and seeing if Sprint feature is on (scrum board) or off (kanban board).

Assuming that you are using a Kanban board (Sprints feature is off) and you have turned the Backlog feature on, then there is a separate action to move an issue from the Backlog to the board. I'm afraid I don't know if that is accessible through the JIRA extension, as we don't create issues that way. Hopefully that gives you an additional clue in your search for an answer.

There are a few posts here about trying to use Automation to move the issues, but folks have been unsuccessful with that so far from the posts I've found.

https://community.atlassian.com/t5/Next-gen-questions/automatically-move-issue-from-the-backlog-to-the-board-when-the/qaq-p/1130401

https://community.atlassian.com/t5/Marketplace-Apps-Integrations/auto-move-from-backlog-to-a-board-column/qaq-p/1212665

Thank you @Trudy Claspill I agree that it does not appear with our Kanban version of a Next Gen project that changing the workflow to default new TO DO issues to the Board is currently possible. I'll either manually move issues or first create them in the board. 

 

Thank you.

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