thanks for your message.
Mohammed is quite right as above. Any of those apps should do the job for you.
From the perspective of Automation for Jira - the rule would look like this:
*When Issue Transitioned to 'In Progress'
*Issue Condition: If label contains 'XYZ'
*Transition the issue to 'Status ABC'
Keep in mind, depending on how your board looks, you might need to add more 'Transition actions'.
So for example:
Transition the issue from 'In Progress' to 'Review'
Transition the issue from 'Review' to 'Done'
and so on.
Hope that helps!
Thank you for your example. It works very well when I create an issue on the board. If I plan an issue in the backlog and assign it to a teammate then I always have to manually move it to the board "move to baord". Can I also move it with Automation for jira as soon as it is assigned to a team member? or is that not possible because the backlog is only for planning purposes?
glad that helps.
Your second use case is definitely possible also. There aren't many restrictions to what you can do.
What you would need to do is create a rule that looks like this:
*Issue Created Trigger
*If Status equals Backlog
*And assignee is "bob"
*Then transition the issue to XYZ
Hope that helps!
@John McKiernan Is there a way to do this with the Kanplan Backlog?
When I try to create an automation there is no way for me to determine Status: Backlog -- it only shows me Statuses from my Board, the Backlog is excluded. Seems like the Kanplan Backlog status is invisible to automation. Would be really helpful to have this functionality.
I have the same issue. There is no way to set the statuses "in backlog" vs "on board".
The existing statuses also don't have any impact on whether an issue appears on the board or stays only in the backlog. An issue can be "in progress" while still being in the backlog.
This is wrong but there is no way to stop it.
Its definitely a gap at the moment. Ideally I'd like to be able to set in automation rules if the card appears in a Board or in Backlog. That way I could customise with rules that if status of todo is set and Assigned, then automatically move to display on the board. If Done and resolved for over a week, remove from Board. I'm trying to set up a project right now, and this is starting to annoy me enough to go back to a classic project.
@John McKiernan1 any update? I want to automatically move a certain issue type from backlog to board (Kanban) on issue creation, e.g. Create Task > move task to Kanban board immediately. Unfortunately, the current default is Backlog.
I have Backlog and Board enabled, but not Sprints. It's been 6+ months since an update. Would appreciate some news. Thank you very much.
Thanks @John McKiernan1. Looks like AUT-2037 has been in your backlog since last September. Would be nice if you could prioritise it to ship in line with the Coming Soon feature New Board and Backlog Filters in team-managed projects found at https://www.atlassian.com/roadmap/cloud?status=comingSoon&. Hopefully, we won't have to wait too long.
If the issue tickets had an editable selector for Backlog vs Board, it would go a long way to improving on this problem. Lack of visibility from ticket to Backlog/Board setting is the main pain point for me. Any given ticket, if I want to confirm it's on my Board, I have to go filter the Backlog. I should be able to see on the ticket itself which one it's in, and ideally make changes from within the ticket. And, this is a small thing with big impacts. I for one waste a LOT of time on this missing process.
For Next-gen kanban boards I did find out I can work around this limitation using the web request action. For both of the following requests you need to add the Authorization header as in this article https://confluence.atlassian.com/jirakb/how-to-extend-automation-for-jira-with-rest-api-calls-1021217952.html
The flow goes as follows: (replace `<instance>` with your instance)
Though this works, it'd be much nicer if we could have an "Authenticated Jira Api Web Request" type that automatically adds the Authorization header for the triggering user. This workflow's down side is that whoever generates the Header token will be the user that is recorded on the audit log.
@Simeon Cheeseman Is this still working for you? We've tried the first step, but see "Basic authentication with passwords is deprecated. For more information, see: https://developer.atlassian.com/cloud/confluence/deprecation-notice-basic-auth/"
Yours is OK?
Yea, it's working for me. In the page I linked in my original comment, for this step;
echo -n username:password | base64
`password` here means the API Token that they talk about on the article you linked, not your login password. If you use an API Token it should work.
I'd also like the ability to move Jira issues that are created through Jira Automation to be added to a next-gen Kanban board automatically.
@Danijel Marjanovic @John McKiernan @Charlie Gavey @brian.ross @Ronny Rentner @Maria.Broide @Andreas Kleiber @PavelVais @Ayal Kellman @Ryan Bricklemyer @Matt Drobel @A_J_ Apple @Ben Adcock @Fernando M. @Kevin Boyd @Todd Campbell @Simeon Cheeseman @Charlie @Tomer Shani @Jean @Umi C @Leandro Matías Doldán @Mayur Rao @Christian Klammer @Dara Garvan @Benny Chen @M Amine @Alex Yaroslavsky please upvote and comment on issue JSWCLOUD-21481 to show Atlassian that this is worth focusing resources on ASAP. Thanks :)
@John Andrew McKiernan it's been 10 months since my comment above. Any update? The issue you're tracking for this is still in the OPEN status. It mentions a related issue (ACF-2233) but I don't have access to view that.
I can only assume this is one of those issues that will be celebrating a 5-year status with no resolution soon. It was raised 2.5 years ago (Oct 2019). While I can appreciate Atlassian rolling out new features and products, equal time must be spent on your ever growing backlog of unresolved issues.
I will stop watching this issue and move on. It's simply too frustrating to see monthly emails from people asking for an update that never comes.
You have to use an app. The idea is the following :
Among a lot of plugins able to do what you want, you can find :