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auto move from backlog to a board column

hi community

how can i  move automatically a task containing a label from the backlog to a specific board column?



2 answers

1 accepted

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Answer accepted

Hey Danijel,

thanks for your message. 

Mohammed is quite right as above. Any of those apps should do the job for you. 

From the perspective of Automation for Jira - the rule would look like this:

*When Issue Transitioned to 'In Progress'

*Issue Condition: If label contains 'XYZ'

*Transition the issue to 'Status ABC'

Automation rules - Jira 2019-10-28 08-31-29.png

Keep in mind, depending on how your board looks, you might need to add more 'Transition actions'.

So for example:

Transition the issue from 'In Progress' to 'Review'

Transition the issue from 'Review' to 'Done' 

and so on. 

Hope that helps!


Hi John

Thank you for your example. It works very well when I create an issue on the board. If I plan an issue in the backlog and assign it to a teammate then I always have to manually move it to the board "move to baord". Can I also move it with Automation for jira as soon as it is assigned to a team member? or is that not possible because the backlog is only for planning purposes?


2019-10-28 08_48_12- JIRA.jpg

Like John McKiernan likes this

Hey Danijel,

glad that helps.

Your second use case is definitely possible also. There aren't many restrictions to what you can do. 

What you would need to do is create a rule that looks like this:

*Issue Created Trigger

*If Status equals Backlog

*And assignee is "bob"

*Then transition the issue to XYZ

Automation rules - Jira 2019-10-29 08-29-18.png

Hope that helps!


@John McKiernan Is there a way to do this with the Kanplan Backlog?

When I try to create an automation there is no way for me to determine Status: Backlog -- it only shows me Statuses from my Board, the Backlog is excluded. Seems like the Kanplan Backlog status is invisible to automation. Would be really helpful to have this functionality. 

Like # people like this

I have the same issue. There is no way to set the statuses "in backlog" vs "on board".


The existing statuses also don't have any impact on whether an issue appears on the board or stays only in the backlog. An issue can be "in progress" while still being in the backlog.


This is wrong but there is no way to stop it.

Like # people like this

Hi @brian.ross

@Ronny Rentner 

Apologies I missed your initial message. Are you using next-gen projects? If so, unfortunately automation and next-gen do not work perfectly together right now. Should be fixed up in the next couple months. 

Let me know if not. 



Like # people like this

Its definitely a gap at the moment. Ideally I'd like to be able to set in automation rules if the card appears in a Board or in Backlog. That way I could customise with rules that if status of todo is set and Assigned, then automatically move to display on the board. If Done and resolved for over a week, remove from Board. I'm trying to set up a project right now, and this is starting to annoy me enough to go back to a classic project. 

@John McKiernan are there any news on this?

I would also love to automatically move an issue to the board from a kanban backlog when certain things happen.

Thank you

Like # people like this

Hey @Andreas Kleiber ,

Unfortunately we don't support this because essentially a board is tied to a sprint, but a kanplan board has the sprints feature disabled. We do have an issue tracking this:

Hello @John McKiernan  is there any progress of this issue? I'm still having a problem to automatically move issue from backlog to board (nextgen kanban board)

I would also like to know if there is any progress on this issue. 

Following to see if there is an answer for Next-gen projects. 

@John McKiernan any update? I want to automatically move a certain issue type from backlog to board (Kanban) on issue creation, e.g. Create Task > move task to Kanban board immediately. Unfortunately, the current default is Backlog.

I have Backlog and Board enabled, but not Sprints. It's been 6+ months since an update. Would appreciate some news. Thank you very much.

Like A_J_ Apple likes this

Unfortunately no update @Matt Drobel - I have put a comment on the issue for the product team to update this page once it is shipped. Apologies, I know it can be frustrating. 


Like # people like this

Thanks @John McKiernan. Looks like AUT-2037 has been in your backlog since last September. Would be nice if you could prioritise it to ship in line with the Coming Soon feature New Board and Backlog Filters in team-managed projects found at Hopefully, we won't have to wait too long.

Like # people like this

I too would like this automation! Whenever someone moves an Issue to WIP it would be nice if it auto moved to the Board. I also don't use sprints on this particular board, so hopefully that doesn't matter.

Same here!  We're working with just a Kanban backlog/board for now so I lack this control to be able to move issues to the board using automation.

I'm also awaiting for that. I tried to create a tool in my administration page to automatically assign custom fields, but the issue is always created under Backlog and there is no way to move to the Board via Jira API :(

Like kevin.kessler likes this

If the issue tickets had an editable selector for Backlog vs Board, it would go a long way to improving on this problem. Lack of visibility from ticket to Backlog/Board setting is the main pain point for me. Any given ticket, if I want to confirm it's on my Board, I have to go filter the Backlog. I should be able to see on the ticket itself which one it's in, and ideally make changes from within the ticket. And, this is a small thing with big impacts. I for one waste a LOT of time on this missing process. 

2 votes
Mohammed Amine Community Leader Oct 26, 2019

You have to use an app. The idea is the following : 

  • Listen to the event/transition of the task going to the backlog
  • Then trigger an action based on the value of the label. 

Among a lot of plugins able to do what you want, you can find : 

  • Automation for jira (using the intuitive, with no code, UI. You can listen to the "Transition event" and then test in JQL that the label fits the value you want and if it is the case trigger the transition to the target status/colum)
  • Script Runner for Jira (using a post-fonction or a listener or even both)
  • SIL Power Script (using a post-fonction or a listener)
  • Jira Suite Utilities (using a post-fonction)

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