Multiple Projects Project Management

[Rachel Kang]

I've looked around everywhere in the community and haven't found a GREAT solution for managing multiple projects (streamlining everything) onto one JIRA board/plug-in/idk... has anyone had any luck? 

[Anna-BigPicture]

Hi @Rachel Kang

Please provide more information regarding the expected outcome.

However, if you would like to collect many Jira projects in one box to track their progress, compare and manage Teams/individual's availability and allocation, BigPicture may address your requirement.

The plugin allows create a defined collection of tasks based on a combination of multiple Jira projects, boards, or filters and displays ​them all in one Box.
Once you share more details with us, I will gladly refer to them and let you know if and how our addon can help you optimize multi-project management.

[Jack Brickey]

It is hard to provide input without really understanding your requirements and how your team works. What is important to you and the team in managing multiple projects?

[Dave Liao]

@Rachel Kang - general suggestions:

• What are the Jira projects you're responsible for? Convince the teams that use each project to align to one common shared workflow (or fewer workflows).
  • The more aligned the business process between teams, the easier it is for people when they switch teams and for everyone to understand how work literally flows from start to finish.
• Make a Kanban board to show issues from multiple projects.

Hope that gets you thinking!

EDIT: The above is easier to enforce by using company-managed projects.

[Rachel Kang]

ahhh - we're trying to figure it out for Next-Gen! 

[Trudy Claspill]

Next-Gen/Team Managed is geared towards teams working autonomously, allowing them to configure and customize their projects independent of any other project, and those customizations are not share-able between projects.

If you want to be able to "manage" multiple projects, I concur with Dave. You need to get the teams to align to a single (or very few) business processes for using Jira so that they all use it consistently. That will make it much easier for you to produce multi-project reports that make any sort of sense. Company Managed projects is the best way to go for that, as you can create a single (or very few) customizations that are shared across the project. Of course, then those customizations can be managed only by a Jira Administrator. The Project Administrators on Company Managed projects can create/modify workflows, custom fields, permissions, etc.

[Dave Liao]

@Rachel Kang ahh, there's quite a challenge there. Unless the teams are well-oiled and disciplined, team-managed projects are hard to operate in lockstep.

If it's important to have alignment, move the teams to company-managed projects. But get the teams to agree on a project configuration that helps them get their work done!