Jira Service Desk email auto reply

[David Stuart]

We are using the SD functionality that creates a ticket from an email address.

Is there a way to set up an auto response email that would  acknowledge that the  customer's email was received and include the ticket number?

TIA

[ODED Transformational Technologies]

I have the same issue, I did set the outgoing mail, it uses to send emails before, all of a sudden, Customers who sent the emails are not getting acknowledgments. Please advise

Thanks.

[Evgeniy Russkikh]

More info please. What about notifications scheme? What you want they receive? Issue Created notifications or what?

[ODED Transformational Technologies]

Thanks for the quick reply @Evgeniy Russkikh.

My Notification scheme is very simple, 

1.When a Customer sends an email: they should get a reply as acknowledgments.

2.When we comment on the Share with Customer Tab, they should get a notification with the comments.

3. When we close the issue, they should get an email for the same.

so on.

[Evgeniy Russkikh]

So, check is your scheme have issue created, issue commented and issue closed events with reporter in these events. And check that this scheme is assigned to your project.

Maybe some screenshots of your configuration will help us to understand your problem

[ODED Transformational Technologies]

Dear @Evgeniy Russkikh,

Below are the screenshots, In every Event, the reporter is included.

Thank you

[Evgeniy Russkikh]

There is one important moment:

by default, user who did the action will not recieve notification about it.

So if you are create issue and you are reporter, you will not get notification about that.

This can be changed in user's profile section. There is no way to change this setting for all users with comfortable way. I've found a workaround.

If you want my experience, we are using plugin JEMH which allows us to setup email setting VERY detailed. But its not free

[ODED Transformational Technologies]

Dear @Evgeniy Russkikh,

I'm not the reporter, the reporters are someone else.

As I told you earlier, Reporters used to get notification emails. but the issue started 2 weeks back. We have not done any changes in the settings.

[Evgeniy Russkikh]

So maybe you should try to enable email logging and then look into atlassian-jira-outgoing-mail.log file. Probably you can find a reason there, maybe some errors.

[ODED Transformational Technologies]

Dear @Evgeniy Russkikh

Please advise me how to go about it.

Many Thanks

[Evgeniy Russkikh]

You need to go to Loggin and profiling section in System configuration and enable Outgoing Mail log.

Then you should trigger your case (do action which have to send notification).

After that you found that notification didnt come, go to log file on your Jira server, located at:

<Your JIRA home directory>\log and open the file atlassian-jira-outgoing-mail.log with any text editor.

[ODED Transformational Technologies]

Thank you so much @Evgeniy Russkikh. I will contact you if needed.

[Faisal Ahmad]

After deploying Service Desk back in January 2018, I have run into this issue about 3 times - where all email notifications to customers stop going out.  After troubleshooting the issue with Atlassian, I found that a simple Jira restart fixed the issue. The next 2 times I went straight for a restart and fixed the issue both times.

[Evgeniy Russkikh]

Are you set up outgoing email section?

[Jack Brickey]

that should be happening already. are you saying it is not?

[David Stuart]

Correct.  The ticket is being created but I am not receiving an acknowledgement.

I am set up as a Customer in the project.