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How can I set up an automation rule to send an email reminder on a custom date field?

Edited

As the title suggests... how do I set up an automation rule to fire an email on a a specific date set on a ticket? 

 

For instance, we have a request for offboarding purposes that are sometimes filed weeks in advance. How can I set up an automation rule to fire say a day before and then on the day of the termination date? I would be fine with sending an email or even just commenting on the ticket which will in turn already fire an email to those on the ticket.

 

On this ticket the termination date is a custom field. I could always have the due date field updated to be the same as the terminate date field or replace the termination date field on the request with the due date.

1 answer

2 votes

Hello Adam,

You can achieve this functionality using one of the options below:

1) Use the add-on Automation Lite for JIRA:

This is the most simple and efficient option to achieve your need. You just need to configure the Automation Rule just like I did in my test instance for your project, Scheduling the rule to be triggered in a time frame (e.g: 2-2 hours) and running the query using the due date or any other date custom field:

duedate = now() or duedate >= -1d

Screen Shot 2018-08-22 at 17.08.16.png

Please, install the free add-on if you would like to give it a chance: Automation Lite

2) You can use JIRA Filter Subscription:

You can configure your filter to return all issues that are not updated in the last 3 days: status = "waiting for customer" and updated <= -3d

Then, configure the filter subscription to send you all the issues returned by this filters on a determined time-frequency (6 on 6 hours, for example)

You can check the documentation below for more information about this option:

https://confluence.atlassian.com/adminjiracloud/managing-shared-filters-818578900.html

any indication how to format the email Screen Shot 2020-05-08 at 10.15.47 AM.png

Hi Petter, 

I have found this myself, please note the date format will be Year-Month-Date:-

With the following description and the due date {{issue.duedate}}

{{issue.description}}

Attachments:
<ul>
{{#issue.attachment}}
<li><a href="{{content}}">{{filename}}</a></li>
{{/issue.attachment}}
</ul>

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