Delete customers

[Mark Marlow]

Hosted Service Desk.  I have customers in my account i need to remove from my service desk project.  I am project administrator.  How do i do that?

[Jack Brickey · Accepted solution]

@Mark Marlow, cloud or server platform?

In cloud you can go to project > project settings > People > and click Remove on the customer

If you want to deactivate the customer altogether your System Admin can do so as follows: jira settings > User management > Jira Service Desk > locate the user and deactivate.

[Mark Marlow]

That answered it.  Thank you!

[Jack Brickey]

@Mark Marlow, You are most welcome. If your question is now resolved be sure to click the checkmark above to accept solution as it helps others when they have a similar question.

[Oren Ninio]

@Jack Brickey how can customers be removed from the system (I have a few customers that I no longer want to be able to raise issues)

[Jack Brickey]

@Oren Ninio , did the above not work for you?

[Oren Ninio]

@Jack Brickey  no, that view only displays admins and agents.

I would like to remove customers.

[Jack Brickey]

so you are saying that if you go to project > settings > "People" and you select the "Service Desk Customers" for the role you don't see any customers listed?

[spryce]

That's exactly what is happening. I have been trying to solve this for hours. I have a customer who was added to my internal and external service desks. I want to remove him from the internal desk but cannot.

[spryce]

Actually, that customers list doesn't show the real user. They were also a grey but I deleted them from the admin page to see if I could create a new account for that person. That also failed as it just re-created the same person with privileges to both service desks. 

[Joshua Buison]

Its here on Portal customers. 

[QW Admin]

+1

Thank you!

[Zdeněk]

Thank you! 

[Nicholas Krebs]

Exactly what I was looking for. Thank you!

[Jack Brickey]

Disclaimer: I try to avoid necroposting but there are times when it makes sense. In this case I wanted to provide a more complete and up-to-date answer to this post. The answer goes beyond the OP question.

NOTE: This is a Cloud answer for Classic (soon to be renamed as Company Managed Projects)

There are three customer actions an admin can consider related to some form of customer-only-user removal:

• Remove Customer from a Project - If you want to simply remove a Customer from a specific project and not all projects where they may be participating --> As and admin from the specific project go to Project settings > People, find the Customer in the list and click on Remove at the right.
• Revoke Customer's access from all Projects - If the Customer should no longer have access to any projects in your instance then as a site-admin click on the cog/gear settings icon in upper right, select User management then Jira Service Management. Search for the Customer and click on the ellipses on the right and select Revoke access.
• Delete Customer account - NOTE: I rarely ever, almost never, delete accounts. I don't see the value in this. The one exception is a scenario where I have duplicates for some reason. As a site-admin click on the cog/gear settings icon in upper right, select User management then Jira Service Management. Search for the Customer and click on the ellipses on the right and select Delete Account.

BTW....here is some official documentation - add-and-remove-customers 

[Tyler Lamb]

There are NO remove buttons in cloud.  Here is a screenshot.  This is a real problem that is delaying our release of portal.  We can't remove customers out of project customer settings.  There is no remove option anywhere.  There is no right scroll to move to the right, I have sized it down to 10% and they still are not visible.

[Tyler Lamb]

[Jack Brickey]

@Tyler Lamb , please read my post carefully. The remove button is not in the Customer screen it is under Project settings > People screen. If you do not see the Project Settings link then you don't have the necessary project admin permissions and will need to find who does.

[spryce]

@Jack Brickey 

There is no Project settings > People screen.

[Jack Brickey]

This seems to be related to the template you are using and not one I have created/seen. I recommend researching the documentation or contact support.

[spryce]

Yes mate. This is what you (I) get when you create a new project in the cloud. And although it is different to yours perhaps that's why there is a room full of people here, and elsewhere, that have read the documentation but can't delete customers.

[Jack Brickey]

Probably worth a new post then. The only folks that will see this are those already involved in the post. With a new post many more fresh eyes will be involved. I have created new JSM projects within the last couple of weeks but not seeing this. Of course there are a number of templates but TBH the only one that I have seen to be very different has been ITSM. But this is Cloud and the weather changes frequently. 😜

[Jack Brickey]

@spryce , ok so I see what the difference is in your case. You are on a Next-gen (soon to be renamed to Team Managed Projects). I do not use NG (TMP) for any JSM projects so my knowledge is limited to the documentation and would refer you there.

In any event this thread is getting off track from OP and recommend it move to a fresh post if you need help with you NG JSM project. Cheers!

[Gabriele Cecco]

Hi @Jack Brickey   

I would like to clarify just one thing: What you wrote related to "Remove Customer from a Project"  is valid only if the Customer permission is set on "Customer s added by agents and admins" otherwise the cancellation of the customer from the project will occur only in People section but not in Customer section

[Jack Brickey]

Thanks for posting @Gabriele Cecco . One question, when you refer to "cancellation of the customer" are you referring to the customer actually disappearing from the Customer section or actual access? TBH, I do not use "Anyone on the web" for any of my projects so have not toyed with the settings. Having said that, I have to assume that w/ that setting, removing a customer access wouldn't be viable but just my guess here based upon a 'public project' is just that - open to anyone. Again, I have not played w/ this so just adding some thoughts. Managing customers in JSM is one of the most confusing admin functions for me. :-(

[Jeimi Herrera]

Hi @Gabriele Cecco

Thanks, your answer was very helpful.

Regards

[Jamie Schwartz]

BTW this changed now that it's Jira Service Management. You have to go to Cog > User Management > Jira Service Management and there you'll see only the portal users that were created that are not Atlassian/jira users. 

[Sebastian Östlund]

this should be the top answer

[Jack Brickey]

actually that is not precisely correct based upon the OP. Let me provide a more complete and "accurate at the time" answer.

[Jamie A. Carpenter]

seconded that this should be top answer for the current Cloud setup. 'Project settings > People' only allows you to manage customers who were manually created through 'Projects > Channels & People > Customers > Add customers'. Also, in the 'Projects > Channels & People > Customers' section, you can remove a portal-only customer from an organization, but can't manage them (disable, see last login, etc.)

If you're adding customers through other means such as a sync from a CRM, 'Cog > User Management > Jira Service Management > Portal customers' seems to be the correct way. 

[Victor Mutambuki]

Mark,

How are customers coming into your service desk?

Are your the Service Desk Admin?

Are you a JIRA admin?

Victor

[Mark Marlow]

Hey Victor - i am project administrator.  not JIRA admin.  i think some of the email came in via portal request.  Others were imported by JIRA admin.