Create
cancel
Showing results for 
Search instead for 
Did you mean: 
Sign up Log in
Deleted user
Level
0 / 0 points
Next:
badges earned

Your Points Tracker
Challenges
Leaderboard
  • Global
  • Feed

Badge for your thoughts?

You're enrolled in our new beta rewards program. Join our group to get the inside scoop and share your feedback.

Join group
Recognition
Give the gift of kudos
You have 0 kudos available to give
Who do you want to recognize?
Why do you want to recognize them?
Kudos
Great job appreciating your peers!
Check back soon to give more kudos.

Past Kudos Given
No kudos given
You haven't given any kudos yet. Share the love above and you'll see it here.

It's not the same without you

Join the community to find out what other Atlassian users are discussing, debating and creating.

Atlassian Community Hero Image Collage

Creating and managing large lists Edited

Hi

I am exploring the capabilities of JSM for company-wide deployment.

A critical need we have is in relation to lists. The lists need to be manageable and will be lengthy. For example Roles, Departments, Application lists, Locations. A list may be used on one form or multiple and can contain hundreds of values. Ideally, list values would be able to be bulk imported into JSM. The UI for short lists is ok, but out of the question when talking about 50-200 values. The ability to export for analysis would also be useful.

I am an experienced Jira Software Admin and have created many single and multiple-choice lists, but these all have fixed values and are no more than say 20 items long. 

We are currently using Service Now and it uses a list database and the form list field looks up the database and returns the value (Reference Lookup style)

I need to be able to manage these lists, add new values and hide values, without deleting them, so they are still retained in previous form submissions but not available in new forms. 

Is this possible OOTB? If not OOTB, is there are add-on that does not cost the earth to achieve this?

Thank you

2 answers

2 votes
Mikael Sandberg Community Leader Mar 08, 2021

The way I solved it is by adding those lists, like departments and locations, as objects in Insight (Insight will be part of JSM Premium plan soon). Another option would be to use an external database and use something like Elements Connect. At my previous company I used Elements Connect to create lists with up to 20000 entries (part numbers). 

Thanks Mikael, I will see what options others have used. 

At this stage, it is not looking promising. Even the JSM HR template is designed using free text fields for user onboarding etc. This is a disastrous approach as even miss-spelling something like a Job Title or using a different variant, would make the submitted form redundant.. Imagine running a report or building automation off forms that use free text? Simple filtering and sorting would also fail.

For locations, I would need more than just a single name. I would also need other values like the locations address, phone number, location ID, Manager name etc. This is different from something simple like a job title list, but it's adding to my concerns regarding the capability of JSM.

Mikael Sandberg Community Leader Mar 08, 2021

So you best bet would be either Insight or Elements Connect. Insight allows you bring all that information into the ticket using just one field, if you go with an external DB solution you can have dependent field to be populated based on for example what location you pick. The part number solution I created allowed the user to search on the part number, and I had two other field that were showing the name and the cost based on what they selected.

Like # people like this

Thanks again Mikael, that certainly sounds like core functionality I would use.

Thanks for the app recommendation @Mikael Sandberg 

@Scott WindusIf you want to see how to set up the app in Jira Cloud with cascading select lists, check out this demo recording https://youtu.be/Z2rNS0ik46c?t=706

Hi @Laura Campbell _Elements_ 

I have watched the webinar from your link.

  1. Does/will Elements Connect allow multi-level (3,4,5) cascading lists?
  2. Is it possible to configure a list to be multi-select?

Thank you

Hi @Scott Windus 

To answer your questions, multi-level cascading lists are possible with dependent fields.

For the second question, mutli-select are not yet available, but our product manager Elyes is interested in learning more about your use case to help prioritize upcoming features on the roadmap. If you're willing to share your use case, you can pick a time that works for you directly from Elyes' calendar for a quick video call.

Suggest an answer

Log in or Sign up to answer
DEPLOYMENT TYPE
CLOUD
PRODUCT PLAN
FREE
TAGS
Community showcase
Published in Jira Service Management

ThinkTilt is joining the Atlassian Family!

This morning, Atlassian announced the acquisition of ThinkTilt , the maker of ProForma, a no-code/low code form builder with 700+ customers worldwide. ThinkTilt helps IT empower any team in their or...

339 views 19 20
Read article

Community Events

Connect with like-minded Atlassian users at free events near you!

Find an event

Connect with like-minded Atlassian users at free events near you!

Unfortunately there are no Community Events near you at the moment.

Host an event

You're one step closer to meeting fellow Atlassian users at your local event. Learn more about Community Events

Events near you