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How to create an Hourly Round Robin Automatic Assignation Automation

When working with Automation, it’s common that when working with a Service Management project we encounter a problem that needs to be resolved in a non conventional way. 

Today I’m here to show you how to build an hour centric Round Robin assignation schedule for your agents. 

This means that we will build an Automation that does the following:

  • Auto assigns tickets to your Agents

  • Assigns to a different roster depending on the time of day. 

  • Takes into consideration all 24 hours of the day. 

What this allows you to have a controlled service desk, that can take into consideration, Lunch Times, Vacation and more. 

In this exercise we will build the basic carcass of the Automation, which later on you can modify and adjust to your liking. 

The basic syntax is the following:

 

  • When - Ticket Created
    • Check Creation Time = Time Assigned

    • Perform Certain Actions based on this. 

      • Actions can be:

        • Assign Ticket

        • Edit Ticket

        • Sent Email

        • ETC.

 

The above format gets repeated for every hour of the day you need to assign.  An example would be from 10:00 to 10:59 in a 24Hr format. 

For example if your shift is 8 hours, we would have to repeat the above syntax 8 times and a 9th one for a catch all. 

The last run is so that you can let your customers know that their ticket was received out of working hours so this one is optional :)

An example of this Automation can be found below:

 

Image 26-08-22 at 14.19.jpg

 

All other hours in your shift should be covered by ELSE Commands as bellow:

 Image 26-08-22 at 14.19 (1).jpg

NOTE: In the example above you will see a couple of hours being covered, this is useful when using this Automation to cover a whole shift. 

With this you should be able to build the basic structure of your shifts and agent assignations. 

2 comments

Fabian Lim Community Leader Aug 27, 2022

Great article!

thanks for sharing.

Pramodh M Community Leader Aug 27, 2022

So helpful for JSM Customers!!

Thanks for Sharing 🙂

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