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Restrict request type for customers

Is there a way for us to restrict Request Types for specific customers within the same Project? I have two organizations that request IT work from us, but one organizations only needs help Requests on hardware and the other only on software. When they see the customer portal, I don't want them to see both options for hardware and software. Only for what they are looking for. Can this be done?

6 answers

3 votes

Hi,

We have the same requirement.  Unfortunately the only way I could resolve it was to use an add-on; Extensions for Service Desk. 

https://marketplace.atlassian.com/plugins/com.intenso.jira.plugins.jsd-extender/server/overview

There is a feature request too I believe if you want to vote it up:

https://jira.atlassian.com/browse/JSDSERVER-195

 

 

Is this still not possible with stock Service Desk?  It seems like a basic function to me.

I agree but it only works for server instance if you on the cloud the only way to do this is to create a second Service Desk project and add the people to that project. You can migrate your current stuff from one project to the other just by reapplying it from X project to Y project. 

This would be great to have, among other functionality and configurations, with cloud Service Desk. 

Hi @Sid Yadav,

I'm from InTENSO. You can solve this problem using our app Extension for JSD. We offer a functionality named Visibility. In Request Types tab, you can select which request types will be visible for selected groups of users. Please read our documentation

Get a 30-day trial from Marketplace. In case of any question, don't hesitate to ask our support team.

Best regards,

Katarzyna

This is only avaialble for the server installation. Do Atlassian have anything similar product for Cloud installation customer?

Currently, we offer only an app for server. We've already started development cloud version but we need time to release a first version. 

Btw. I added tag "cloud" to your post.

@Katarzyna Pawlak -Deviniti- Katarzyna Is there a release date the cloud version.

Hello, cloud version of Extension for Jira Service Desk is available on the Atlassian Marketplace. But features in this app, in comparison with server version, are limited due to technical limitations. For example, visibility is not available.

@Katarzyna Pawlak -Deviniti- Can we use this to restrict issue types from groups of users. For instance I have two issue types on our portal. One is for general service desk ticket, the other is for managers. I would like that all managers can only see the for managers ticket forms and the general for all other customers. Is this possible with this app?

@ageister in Jira Cloud this option is not available due to technical limitations.

@Katarzyna Pawlak -Deviniti-Is it possible to restrict request types based on Customers,Organizations.

@Madhu Reddy directly you can't define which request type will be visible for which organisation. But you can synchronise organisations with your Jira groups automatically and thanks to this achieve what you need. This synchronisation is also available in our app. But this feature is only for server hosting.

The short answer is "no"  you cannot do what you want.  The only way we have been able to figure this out is to make a different Service Desk project and restrict that one to certain groups.

@Katarzyna Pawlak -Deviniti-How to synchronize organizations with groups. And if it was done, can we restrict the request types ?

Using our app Extension for Jira Service Desk, you can do it in the User synchronisation section in Admin configuration. Please follow this link: https://deviniti.com/support/addon/server/extension/latest/user-sync/

When your Jira group is ready, you can set visibility of specific request type for Jira groups under the Project settings in your service desk project (web item: Visibility, tab: Request Types).

 

@Katarzyna Pawlak -Deviniti-Installed Extension for JSD, Here I only found option to restriction for groups, Not for organization.

@Katarzyna Pawlak -Deviniti-

 

@Katarzyna Pawlak -Deviniti-I have created one customer with email id. 

He was directly added to users, and my user count increased by one. will it increases my user license count ?

Customers are not added to your license. But if they are added to users, they use your license.

 

Yes, it's true. You can't set restriction for organisation. But you can configure synchronisation between organisation and groups. So technically they will be the same: visibility for group will work as for organisation.

@Katarzyna Pawlak -Deviniti-In my JSD, Customer is added to users.

That means he takes a licensed user count ?

Yes, because they are users.

@Katarzyna Pawlak -Deviniti-ok, but some X from your team suggests that the users from jira-software-users group only counts as Licensed users.

And Users from Jira-servicedesk-users group will counts as service desk users.

Please make a clarified note on it.

@Katarzyna Pawlak -Deviniti-  Hi

Custom Scheduled Syncronization not working just direct synchronization

@Tóth Roland Richárd Hi, It's difficult to help you without any logs and additional information. Please create ticket on our Customer Portal: https://deviniti.atlassian.net/servicedesk/customer/portal/1 I hope that our support team will solve your problem :)

Make a second Service Desk Project. so X project can be hardware and Y project can be software. Name them what is applicable for your space. The only way to get a round this is to add a new project. I have tried and even tried the add-ons nothing works so I was suggested to make a second project and add customers to the project that they are needing to be a part of. 

So you can have a Hardware Service Desk and Software Service Desk. If you have workflows and screens and schemes and issue types you can just migrate them to the next project or you can share those with both projects. This is the only way I was able to do this same thing. Hope this helps.

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