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Can you automate the creation and distribution of multi-projects (say 10 trains) release notes?

Marco Chiarello January 25, 2021

Hi there,

We have about 10 release trains delivering on a 2-weeks cadence. Our release notes are sitting in custom fields in Jira. Would I be able to create 1 or more customized release notes communications, and distribute them to one or more distribution groups, and/or generate pdfs automatically from within Align? Are all the recipients required to be Align users? Or, can I publish them in a way that are accessible by anyone in my organization?


1 answer

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Mark Cruth
Atlassian Team
Atlassian Team members are employees working across the company in a wide variety of roles.
February 9, 2021

@Marco Chiarello - there's not an easy way to do what you're looking to do around release notes, but I can think of some workarounds...

  1. You can use the Roadmaps > Release Vehicle View and take a Export (saved as an image) of the Release Vehicle that shows the highlights, teams, total work (see below)
  2. You can then accompany this with an export from the Features and Stories (using the grid pages) filtered down to the particular Release Vehicle (that way you can see all the work that rolls up to the image in part one)

Unfortunately there's not a good way to send all this out, beyond traditional email. If you want to have Jira Align send an email, you could schedule an email from the Admin > Settings > Emails page, but this would need to be just a text based email (no attachments) and requires a cadence to be sent out (which could be beneficial for you if you release on a cadence). See screenshot below.

Screen Shot 2021-02-09 at 5.58.31 PM.png

My thoughts here would be to follow steps 1 and 2 above, save the information off to an internal system (maybe a Confluence page), and then email that to everyone. That'll probably be your best option, but others might have different ideas.

I hope this helps a little. I'm curious to hear what you find as you explore!

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