How to send mail alert for a specific users group about document changes?

[Dorix dev]

Hi, 

I want to send mail notification for a specific users group WHEN changes were saved in documents. 

How do I do it? 

Is is possible to alert them only on specific documents? 

Thanks :)

[Kristian Klima · Accepted solution]

Hi @Dorix dev 

If you're on Confluence Premium, you can try Automation.

Something along the line 'if documents with label X change (are updated) then email User Group.

You will use a system of label + a dedicated user group.

Here's a great Getting Started with Automation by K15t.

[Dorix dev]

Thank you, but if I don't have premium? 

[Levente Szabo _Midori_]

@Dorix dev 

You don't need Premium or Automation for Confluence.

Better Content Archiving for Confluence implements content lifecycle management that automates notification emails. Its automation engine is dedicated to use cases like this (not a general tool like A4C) and it's available for all tiers!

You can configure a custom notification that periodically executes a CQL search and emails the resulting page list in a customizable format to the designated recipients. Recipients can be specified as part of the notification setup, eliminating the need for users to subscribe manually.

This community post is also related to your question. So Better Content Archiving directly solves your use case: you can specify with CQL what pages to send out periodically as a page list in 1 email. (In contrast, Automation for Confluence sends out 1 email per page, so if 50 pages are updated, recipients will be flooded with 50 separate emails.

Watch this video for a better idea and let me know if you have any further questions:

(Please note that I'm part of the team developing Better Content Archiving and Analytics for Confluence.)